TO:
Honorable Mayor and Members of the City Council
THROUGH:
Talyn Mirzakhanian, City Manager
FROM:
Miguel Guardado, Information Technology Director
Tatyana Roujenova-Peltekova, Senior Management Analyst
SUBJECT:Title
Consideration of a Resolution Approving a Three-Year Agreement with Dell for Microsoft Enterprise Software Licensing in the Amount of $768,126 and Authorizing the City Manager to Approve Additional Payments for Contingency Services for a Total Not-to-Exceed Amount of $1,322,818 (Budgeted) (Information Technology Director Guardado).
WAIVE FORMAL BIDDING DUE TO COOPERATIVE PURCHASING
ADOPT RESOLUTION NO. 26-0102
Body
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RECOMMENDATION:
Staff recommends that the City Council:
Waive formal bidding pursuant to Manhattan Beach Municipal Code Section 2.36.150 (cooperative purchasing);
Adopt Resolution No. 26-0102 approving a three-year contract with Dell for Microsoft Enterprise software licensing for the amount of $768,126;
Authorize the City Manager or her designee to execute the agreement with Dell; and
Authorize the City Manager to approve a $554,692 contingency for any additional subscription, licensing, and/or related services, if needed; if the City Manager exercises this option, the total agreement amount is not to exceed $1,322,818.
FISCAL IMPLICATIONS:
The overall cost of $1,322,818 includes the three-year Enterprise License Agreement cost of $768,126 and a potential additional contingency of $554,692 for the three-year contract term. Sufficient funds are included in the Fiscal Year 2026-2027 Information Technology budget for the first year of the contract and the contingency if some additional licensing and/or services are utilized during Year 1 of the enterprise agreement. Future years will be budgeted accordingly.
BACKGROUND:
The City relies daily on Microsoft (MS) products to deliver services, manage data, communicate, and run reports. Some of the utilized tools include Window...
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