TO:
Honorable Mayor and Members of the City Council
THROUGH:
John Jalili, Interim City Manager
FROM:
Robert Espinosa, Fire Chief
Bruce Moe, Finance Director
Ken Shuck, Battalion Chief
Gwen Eng, Purchasing Manager
SUBJECT:Title
Grant Funded Purchase of New Public Safety Facility Video Conferencing Equipment and Installation from CDW-G, Inc. in the Amount of $76,823.24 (Finance Director Moe).
WAIVE FORMAL BIDDING, APPROVE
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Recommended Action
RECOMMENDATION:
Staff recommends that the City Council:
a) Waive formal bidding in accordance with Municipal Code Section 2.36.140; and
b) Award a purchase order to CDW-G, Inc. for Video Conferencing Equipment and installation in the amount of $76,823.24.
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FISCAL IMPLICATIONS:
These are not budgeted items; however, the purchases will be fully reimbursed by the grant. The City must first purchase the items and then submit a request for reimbursement. An appropriation from the General Fund was previously approved by the City Council and has already been processed. There are no City fund matching requirements.
BACKGROUND:
State Homeland Security Grant Program funds are awarded for the express purpose of purchasing specific equipment and technology, as approved by the state. Funding goes to state and local governments to protect against, respond to, and to recover from terrorist attacks and other disasters. The City of Manhattan Beach has received funding from State Homeland Security Grant Program every year since 2001.
On August 7, 2012, the City Council approved the acceptance of these grant funds to purchase video conference equipment for the Public Safety Facility. The Los Angeles Area Fire Chiefs Association (LAAFCA) has prioritized the build-out of multiple classrooms among the 31 jurisdictions it represents. The backbone of the system has already been installed in Beverly Hills and 12 classrooms in other jurisdictions...
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