TO:
Honorable Mayor and Members of the City Council
THROUGH:
David N. Carmany, City Manager
FROM:
Jim Arndt, Public Works Director
Juan Price, Maintenance Superintendent
SUBJECT:Title
Award of Contract for Three-Year Citywide Street Tree Inventory Services and Tree Trimming to West Coast Arborists (WCA), Inc. in the Amount Not-to-Exceed $390,000 (Estimated $130,000 Annually).
APPROVE
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Recommended Action
RECOMMENDATION:
Staff recommends that the City Council:
a) Waive formal bidding per Municipal Code Section 2.36.150 (cooperative purchasing);
b) Award a three-year contract for tree trimming and inventory services to West Coast Arborists, Inc. in the amount of $390,000
c) Authorize the City Manager to execute a contract with West Coast Arborists, Inc.
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FISCAL IMPLICATIONS:
Sufficient funds are budgeted in the Fiscal Year 2012-2013 Public Works budget for the remainder of current year expenses. Future annual costs will be incorporated into the annual budget development process.
BACKGROUND:
During Fiscal Year 2011-2012, funds were allocated to perform an inventory of trees located within City maintained areas. City maintained areas include City facilities, parks, and street medians. City maintained trees do not include trees adjoining private property, commonly referred to as parkway trees. Per Municipal Code Section 7.32.50, the maintenance of parkway trees is the responsibility of the adjoining property owner.
Additionally, as part of the recently adopted City Council Strategic Plan, staff was directed to develop a tree master plan. A tree inventory is first phase of a tree master plan development. Information contained in tree inventories typically includes tree height, location, species, diameter, condition, and maintenance data. When fully developed, tree master plans contain a tree inventory, guidelines for tree trimming, tree removal, and tree replacement, a tree pal...
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