TO:
Honorable Mayor and Members of the City Council
THROUGH:
Mark Danaj, City Manager
FROM:
Mark Leyman, Parks and Recreation Director
SUBJECT:Title
Updated City of Manhattan Beach Policy for Special Events (Parks and Recreation Director Leyman).
APPROVE
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Recommended Action
RECOMMENDATION:
Staff recommends that the City Council approve the City of Manhattan Beach Policy for Special Events.
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FISCAL IMPLICATIONS:
If the City Council approves the Special Event policy, a processing fee will be implemented ranging from $386 to $771 based upon the type of special event. The $771 fee was established by the 2014-15 User Fee and Cost Allocation Plan Study with Matrix Consulting Group. The proposed fee is based upon staff time involved with routing the special event application. In addition, all special event costs are calculated using fully burdened rates which are adopted by the City Council in the resolution of fees and include City overhead costs.
BACKGROUND:
The City Council adopted the City of Manhattan Beach Policy for special events on March 15, 1989 (Attachment 1). The policy has not been updated since its adoption in 1989 and does not accurately reflect the current review and submittal process.
Since the initial adoption of the policy, the number, size and scope of events have changed. Special events in the City of Manhattan Beach have grown and have a much larger impact on the community.
Staff receives many special event requests throughout the year. The requests vary from small groups to thousands of people. Due to the variety of special event requests and current impact from existing special events, an updated policy is needed to provide clear guidelines and an improved process for applicants and staff.
DISCUSSION:
Staff has proposed a number of updates to the special event policy (Attachment 2) to provide a clear process and establish guidelin...
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