TO:
Honorable Mayor and Members of the City Council
THROUGH:
Bruce Moe, City Manager
FROM:
Steve Charelian, Finance Director
Libby Bretthauer, Financial Services Manager
Emy-Rose Hanna, Revenue Services Supervisor
SUBJECT:Title
Consideration of a Resolution Approving a Three-Year Agreement with lnfoSend, Inc. for Electronic Bill Presentment and Payment (EBPP) Services and Utility Bill Printing/Mailing Services for an Estimated Annual Amount in the First Year of $40,000, Plus Annual CPI Adjustments for Subsequent Years (Finance Director Charelian).
A) WAIVE FORMAL BIDDING DUE TO SINGLE-SOURCE PURCHASING
B) ADOPT RESOLUTION NO. 22-0146
C) AUTHORIZE THE CITY MANAGER TO EXECUTE TWO ONE-YEAR OPTIONAL EXTENSIONS
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Recommended Action
RECOMMENDATION:
Staff recommends that the City Council take the following actions:
a) Waive formal bidding per Municipal Code Section 2.36.140
b) Approve a three-year agreement for Electronic Bill Presentment and Payment (EBPP) Services and Utility Bill Printing/Mailing Services with lnfoSend, Inc. for an Estimated Annual Amount of $40,000 in year one, plus annual CPI increases thereafter.
c) Authorize the City Manager to execute two one-year optional extensions.
d) Body
FISCAL IMPLICATIONS:
The estimated value of the contract with Infosend, Inc. is $40,000 annually in year one, plus annual CPI increases thereafter. Infosend's agreement includes printing/mailing services as well as an online payments portal accessible by the City's 13,500 utility billing customers. The scope of the agreement covers an annual volume of approximately 81,000 regular utility bills and 6,100 late utility bills at an estimated cost of $40,000 annually. Annual adjustments to the initial cost will be no greater than the Los Angeles area Consumer Price Index (CPI). Sufficient funds are included in the Finance Department budget for these services.
BACKGROUND:
In 2009, the City began offering el...
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