TO:
Honorable Mayor and Members of the City Council
THROUGH:
Mark Danaj, City Manager
FROM:
Bruce Moe, Finance Director
Leilani Flores Emnace, Information Systems Manager
Gwen Eng, Purchasing Manager
SUBJECT:Title
Consideration of Five-Year Fiber Optic Maintenance Agreement with Time Warner Cable with an Estimated Annual Value of $52,800 (Finance Director Moe).
WAIVE FORMAL BIDDING, APPROVE
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Recommended Action
RECOMMENDATION:
Staff recommends that City Council:
a) Waive formal bidding per Municipal Code Section 2.36.140 (waivers);
b) Approve a five-year Fiber Optic Maintenance Agreement for eight existing City facilities with Time Warner Cable with an estimated annual value of $52,800; and
c) Authorize the City Manager to negotiate and execute an agreement.
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FISCAL IMPLICATIONS:
There are sufficient funds in the Finance Department Information Systems Division Fiscal Year 2014-2015 budget for this expenditure. Adequate funds will be provided for in future budgets.
BACKGROUND:
In the mid 1990's, the incumbent cable provider, Adelphia, installed fiber optic cable throughout the City of Manhattan Beach in order to upgrade their existing facilities for their subscribers. The City was able to acquire a portion of that fiber optic cable for the City's data and voice network connectivity that connects the following City facilities:
* 1400 Highland Avenue (City Hall)
* 420/425 15th Street (Public Safety Facility)
* 1600 Manhattan Beach Boulevard (Manhattan Heights)
* 1431 6th Street (Block 35)
* 3621 Bell Avenue (City Yard)
* 1400 Manhattan Beach Blvd (Fire Station 2)
* 1601 North Valley Drive (Joslyn Center)
* 1800 N Peck Avenue (Peck Reservoir)
The City's network is mission critical and 24/7 support of the fiber network is necessary.
In 2005, Adelphia Cable became Time Warner. Since then, the City's cable franchise agreement with Time Warner Cable (...
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