TO:
Honorable Mayor and Members of the City Council
THROUGH:
Mark Danaj, City Manager
FROM:
Tony Olmos, Public Works Director
Prem Kumar, City Engineer
SUBJECT:Title
Report on As-Needed Engineering Services Program (Continued from the May 3, 2016 City Council Regular Meeting) (Public Works Director Olmos).
RECEIVE REPORT
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Recommended Action
RECOMMENDATION:
Staff recommends that City Council receive the report on the As-Needed Engineering Services Program.
Body
EXECUTIVE SUMMARY:
In mid-2015, City Council approved contracts with nine professional firms to provide as-needed engineering services with the goal of expediting the delivery of Capital Improvement Projects. For accountability, City Council directed that any individual task orders exceeding $100,000 should be approved by City Council and also directed that staff provide a status report when the individual contracts reach the mid-point and obtain City Council to move forward with the final half of the contract.
Since then, staff has issued a total of twenty-seven task orders to these engineering firms. In recent months, City Council has inquired about the volume of task orders being generated along with the costs and asked if staff would provide a detailed summary of the entire program. This report summarizes the concepts and reasons for using as-needed engineering services; compares between "project-specific" and "as-needed" procurement timelines; and summarizes the task orders issued to date.
FISCAL IMPLICATIONS:
There are no fiscal implications with this action.
BACKGROUND:
From fiscal years 2006-07 to 2011-12, City Council approved an average of
$6 Million per year in CIP funding. From fiscal years 2012-13 to 2014-15, City Council approved a total of $59 million in new CIP funding, averaging approximately $19.7 million per year. The major reason for this increase was the addition of significa...
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