TO:
Honorable Mayor and Members of the City Council
THROUGH:
Bruce Moe, City Manager
FROM:
Steve Charelian, Finance Director
Mike Grafton, Equipment Maintenance Supervisor
Mario Hernandez, Purchasing Supervisor
SUBJECT:Title
Consider Awarding Bid No. 1287-23 to Fairway Ford for the Purchase of One Ford F-550 Truck Chassis for the Public Works Department in the Amount of $53,116 and Appropriate $85,000 from the Fleet Management Fund (Finance Director Charelian).
A) APPROVE
B) APPROPRIATE FUNDS
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Recommended Action
RECOMMENDATION:
Staff recommends that the City Council:
A) Award Bid No. 1287-23 to Fairway Ford for the purchase of one Ford F-550 truck chassis for the Public Works Department in the amount of $53,116; and
B) Approving an Appropriation of $85,000 from the Fleet Management Fund.
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FISCAL IMPLICATIONS:
The estimated cost for the purchase and installation of a new chassis to a damaged Ford F-550 aerial truck is $85,000. The expected cost for the chassis purchase from Fairway Ford is $53,116 and an estimated $31,884 is required for outfitting the vehicle. An appropriation of $85,000 from the unreserved Fleet Maintenance Fund balance is required to complete the purchase and installation. As the purchase and installation are related to damages to the vehicle covered by the City's insurance policy, a reimbursement request will be submitted to the City's Insurer after the installation is complete. Staff anticipates recuperating all costs paid in excess of the policy's $10,000 deductible.
BACKGROUND:
On August 18, 2022, the aerial truck caught on fire along the driver side engine area of the vehicle while in use. This event is currently still under investigation. Public Works aerial lift trucks consist of two main parts: the truck chassis cab and the aerial lift truck equipment. This fire damaged the truck chassis cab, but did not affect the aerial lift truck equipment.
The truc...
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