TO:
Honorable Mayor and Members of the City Council
THROUGH:
Bruce Moe, City Manager
FROM:
Michael Lang, Fire Chief
Steve S. Charelian, Finance Director
Julie Bondarchuk, Financial Controller
Mario Hernandez, Purchasing Supervisor
SUBJECT:Title
Consideration of a Purchase of One Budgeted Replacement Fire Engine from South Coast Fire Equipment in the Amount of $855,404.52 (Fire Chief Lang).
A) WAIVE FORMAL BIDDING
B) AUTHORIZE PURCHASE
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Recommended Action
RECOMMENDATION:
Staff recommends that the City Council waive formal bidding per Manhattan Beach Municipal Code (MBMC) Section 2.36.150 (cooperative purchasing) and approve the purchase of one budgeted replacement fire engine from South Coast Fire Equipment in the amount of $855,404.52.
FISCAL IMPLICATIONS:
Funds totaling $984,164 are budgeted in the Fiscal Year 2021-2022 Fleet Management Fund for the purchase and equipping of this vehicle. The vehicle cost is $855,404.52. The remaining budgeted funds of $128,759.48 will be used to outfit this vehicle with the necessary safety, communications equipment, and tools. Any unspent budgeted funds will be returned to the Fleet Management Fund balance.
The Finance Department is reviewing financing options for the fire engine. Due to the fact that delivery will take approximately 19 months from time of order, staff may return to City Council at a later date with lease/purchase financing documents if necessary.
BACKGROUND:
The Fiscal Year 2021-2022 budget includes funding for vehicles in the City's fleet that need to be replaced in order to maintain service levels, reduce repair costs and provide for cost-effective fleet operations. Due to the long build time associated with large vehicles of this nature, staff is requesting approval in the current fiscal year to encumber the funds for expenditure in the next budget year.
The Fire Department operates a fleet of four fire engines. This includes two...
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