TO:
Honorable Mayor and Members of the City Council
THROUGH:
Mark Danaj, City Manager
FROM:
Bruce Moe, Finance Director
Steve Charelian, Revenue Services Manager
SUBJECT:Title
Contract Amendment with Tyler Technologies for a Cashiering System Module for the Existing Financial System in an Amount not to Exceed $60,000 as Provided for in the City's Information Systems Master Plan and Budget (Finance Director Moe).
APPROVE
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Recommended Action
RECOMMENDATION:
Staff recommends that City Council amend the existing contract with Tyler Technologies for a cashiering system module for the existing financial system for an amount not to exceed $60,000 and authorize the City Manager to execute all necessary documents.
Body
FISCAL IMPLICATIONS:
Sufficient funds ($60,000) are budgeted for this Information Systems Master Plan project. Funds will be allocated to software ($32,000); professional services ($7,200); maintenance ($5,760); and hardware ($4,234) for a subtotal of $49,194. Additional costs include travel and lodging for two on-site visits ($4,000) and sales tax on hardware ($381). The remaining $6,425 will be held as a project contingency, bringing the total cost of the project to $60,000.
BACKGROUND:
The City has an existing site license and a maintenance agreement with Tyler Technologies/Eden Systems which was approved by a previous City Council. Eden Systems is the City's financial system platform with many existing modules (General Ledger, Utility Billing, Purchasing, Payroll Human Resources, etc.). As part of 2014-2015 budgeting process, funds totaling $60,000 were approved for the Finance Department to replace the current cashiering system as an add-on module with Tyler Technologies. This upgrade is part of the Information Systems Master Plan and is scheduled for implementation between 7/1/2014 and 6/30/2015.
DISCUSSION:
Finance currently processes approximat...
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