TO:
Honorable Mayor and Members of the City Council
THROUGH:
Talyn Mirzakhanian, City Manager
FROM:
Erick Lee, Public Works Director
Nicky Petroff, Senior Management Analyst
Ernest Area, Urban Forester
SUBJECT:Title
Consideration of a Resolution Approving a Three-Year Maintenance Services Agreement with West Coast Arborists for Tree Management Services in an Amount Not-to-Exceed $3,102,425 (No Budget Impact) (Public Works Director Lee).
ADOPT RESOLUTION NO. 25-0038
Body
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RECOMMENDATION:
Staff recommends that the City Council:
1. Adopt Resolution No. 25-0038 approving a Three-Year Maintenance Services Agreement with West Coast Arborists for Tree Management Services in an Amount Not-to-Exceed $3,102,425 and;
2. Authorize the City Manager and/or her designee to extend the agreements for up to two additional one-year terms.
FISCAL IMPLICATIONS:
The agreement under consideration with West Coast Arborists (WCA) is to provide tree management services for an initial three-year term and two optional one-year extensions. Staff anticipates expenditures for services should not surpass $570,485 for the initial year of the three-year agreement. The contingency is set annually at $50,000 for a total of $250,000 over the five years. The estimated cost of the initial three-year term, and two optional one-year extensions, including contingency, is for a total amount not to exceed $3,102,425.
Annual price adjustments may not exceed the percentage change in the Consumer Price Index for All Urban Consumers (CPI-U) for the Los Angeles-Long Beach-Anaheim Area for the most recent 12-month period. These adjustments are limited to a maximum of three percent (3.0%) per year. Funding for such adjustments will be allocated through the annual budget process.
The proposed agreement's effective date will be July 1, 2025. Funds in the amount of $418,860 are currently budgeted within the General, State Pier/Parking Lot, and the Bu...
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