TO:
Honorable Mayor and Members of the City Council
THROUGH:
Bruce Moe, City Manager
FROM:
Steve S. Charelian, Finance Director
Julie Bondarchuk, Financial Controller
Mario Hernandez, Purchasing Supervisor
SUBJECT:Title
Consideration of Introducing an Ordinance Amending Chapters 2.36 (Purchasing) of the Manhattan Beach Municipal Code to Modify the Purchasing Authority Limits (Finance Director Charelian).
INTRODUCE ORDINANCE NO. 23-0009
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Recommended Action
RECOMMENDATION:
Staff recommends that the City Council introduce Ordinance No. 23-0009 amending Chapters 2.36 (Purchasing) of the Manhattan Beach Municipal Code to modify the purchasing authority limits.
FISCAL IMPLICATIONS:
The recommended action has no direct budget implication.
DISCUSSION:
Staff periodically reviews the City's purchasing processes and procedures in order to evaluate efficiency and ensure policies are updated over the course of time. As a part of this evaluation, staff is proposing an update to the Municipal Code language to reflect current day processes, increase the City's Informal Bid Limit to $10,000 (which, if adopted, would cap the Department's purchasing authority at $10,000) and the Formal Bid Limit to $75,000 (which, if adopted, would cap the City Manager's purchasing authority at $75,000). Items in excess of $75,000 would need Council approval.
The proposal to change the bid limits was introduced to the Finance Subcommittee on June 26, 2023. Finance Subcommittee recommended to move the proposal on for City Council consideration.
For comparison purposes, staff surveyed other cities' formal bid limits. Below is a chart with the results. This proposed change will result in two significant modifications to Chapter 2.36 of the Municipal Code (Purchasing) to the informal and formal bid limits.
City
Population Size
City Size
Formal Bid Limit
General Law or
(Square Miles)
Charter
Redondo Beach
66,748
6.35
$35,00...
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