TO:
Honorable Mayor and Members of the City Council
THROUGH:
Mark Danaj, City Manager
FROM:
Raul Saenz, Interim Public Works Director
Prem Kumar, City Engineer
SUBJECT:Title
Approve Continued Use of As-Needed Professional Services Agreement with Quantum Quality Consulting, Inc. and SA Associates, Inc. for Utility Design Services (Interim Public Works Director Saenz).
APPROVE
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Recommended Action
RECOMMENDATION:
Staff recommends that City Council approve continued use of As-Needed Professional Services Agreements with Quantum Quality Consulting, Inc.(Quantum) and SA Associates, Inc.(SAA) for utility design services.
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FISCAL IMPLICATIONS:
Funds for individual task orders are available from previously approved Capital Improvement Projects.
BACKGROUND:
On May 19, 2015, City Council approved professional service agreements for On-Call Utility Design Services to AKM Consulting Engineers, SAA, and Quantum in the amount of $250,000 for a three-year term for each firm. City Council also directed staff to not issue individual task orders exceeding $100,000 without City Council approval and to not issue any additional task orders when the cumulative amount of the individual task orders exceed half the contract amount unless City Council approves the continued use of the agreement.
To date, staff has issued three task orders to Quantum for a cumulative amount of $115,350. Similarly, staff has issued four task orders to SAA for a cumulative amount of $103,986. For both these consultants, the cumulative amount of task orders has encumbered almost half of their contract amount (Attachment 1).
DISCUSSION:
Under the approved As-Needed Professional Services contract, Quantum and SAA provide complete utility design services for assigned projects. Some of the major tasks are described below:
1. Research existing records of utility companies and agencies, and coordinate the...
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