TO:
Honorable Mayor and Members of the City Council
THROUGH:
Talyn Mirzakhanian, City Manager
FROM:
Libby Bretthauer, Finance Director
Emy-Rose Hanna, Budget & Financial Analyst
SUBJECT:Title
Consideration of a Resolution Approving a Three-Year Agreement with ClearGov Inc for Digital Budget Book and Capital Budgeting Software at a Cost Not-to-Exceed $77,751.80 (Budgeted) (Finance Director Bretthauer).
ADOPT RESOLUTION NO. 25-0105
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RECOMMENDATION:
Staff recommends that the City Council adopt Resolution No. 25-0105 approving a three-year agreement with ClearGov Inc for digital budget book and capital budgeting software services.
FISCAL IMPLICATIONS:
Sufficient funds are available in the General Fund budget. The cost of the three-year agreement is based on an annual fee of $25,155.07, plus a fixed 3% annual increase thereafter.
BACKGROUND:
In 2022, the City contracted with ClearGov Inc to utilize their digital budget book and capital budget software to streamline the budget preparation process. Prior to this contract, staff would manually prepare and format the 400+ page budget book through a process of converting various file types, tables, narratives and images into PDF format, then combine the PDFs into the sections of the book. The Capital Improvement Plan was also assembled in a similar manner. This previous process was cumbersome, inefficient and increased the likelihood of errors, which in turn required correction.
In the past three years, the City has realized greater efficiencies and productivity by utilizing the ClearGov Inc software and services further described in the discussion below.
DISCUSSION:
Founded in 2015, ClearGov Inc is a leading provider of budget management software, focused on helping local governments and department staff streamline the annual budgeting process by automating workflow, increasing collaboration, modernizing procedures and centralizing data for the b...
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