TO:
Honorable Mayor and Members of the City Council
THROUGH:
Mark Danaj, City Manager
FROM:
Tony Olmos, Public Works Director
SUBJECT:Title
Approve Continued Use of As-Needed Engineering Services Agreement with Harris & Associates, Inc. for Design Engineering Services (Public Works Director Olmos).
APPROVE
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Recommended Action
RECOMMENDATION:
Staff recommends that City Council approve continued use of Harris & Associates, Inc. for as-needed professional services agreement for Design Engineering services.
FISCAL IMPLICATIONS:
Funds for individual task orders are available from previously approved Capital Improvement Projects.
BACKGROUND:
On July 1, 2015, City Council approved professional service agreements for as-needed professional services for Harris & Associates, Inc., Transtech, and Penco Engineering in the amount of $300,000 for a three-year term for each firm. City Council also directed staff to not issue individual task orders exceeding $100,000 without City Council approval and to not issue any additional task orders when the cumulative amount of the individual task orders exceed half the contract amount unless City Council approves the continued use of the agreement.
To date, staff has issued three task orders to Harris & Associates for a cumulative amount of $132,320. Staff has received a task proposal from Harris & Associates for Task No. 4, but staff cannot approve the any additional task orders since the cumulative amount of the task orders will exceed half of their contract amount (Attachment 1). Staff recommends continued use of the Harris & Associates' agreement since they have performed well on previously assigned tasks.
DISCUSSION:
Under the approved As-Needed Professional Services contract, Harris & Associates provides complete design services for assigned projects. Some of the major tasks are described below.
1. Research existing reco...
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