TO:
Honorable Mayor and Members of the City Council
THROUGH:
Talyn Mirzakhanian, City Manager
FROM:
Miguel Guardado, Information Technology Director
Libby Bretthauer, Finance Director
Masa Alkire, Community Development Director
Tatyana Roujenova-Peltekova, Senior Management Analyst
SUBJECT:Title
Consideration of a Resolution Approving a Five-Year Agreement with Tyler Technologies for Software-as-a-Service Cloud Subscription for Enterprise Resource Planning, Enterprise Permitting and Licensing, and Auxiliary Systems, Including a Potential Contingency for a Not-to-Exceed Amount of $3,400,000 (Budgeted) (Information Technology Director Guardado).
(Estimated Time: 15 Mins)
ADOPT RESOLUTION NO. 26-0025
Body
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RECOMMENDATION:
Staff recommends that the City Council:
a) Approve Resolution No. 26-0025 for a five-year agreement with Tyler Technologies for Software-as-a-Service (SaaS) cloud subscription for Enterprise Resource Planning (ERP), Enterprise Permitting and Licensing (EPL), and auxiliary systems, for a not-to-exceed amount of $3,374,471;
b) Authorize the City Manager to approve and execute the five-year agreement with Tyler Technologies; and
c) Authorize the City Manager or her designee to approve a $25,529 contingency for any additional subscription and/or related services; If the City Manager or her designee exercises this option, the amended agreement amount is not to exceed $3,400,000.
FISCAL IMPLICATIONS:
The overall SaaS total of $3,400,000 includes the agreement cost of $3,374,471 and an additional contingency of $25,529. Of the overall cost, $88,000 are being transferred from the current agreement to the new contract to take advantage of the more favorable hourly rate for the professional services. Sufficient funds are included in the Fiscal Year 2025-2026 Information Technology budget for the first year of the contract. Future years will be budgeted accordingly.
BACKGROUND:
During th...
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