TO:
Honorable Mayor and Members of the City Council
THROUGH:
Mark Danaj, City Manager
FROM:
Bruce Moe, Finance Director
Leilani Flores Emnace, Information Systems Manager
Gwen Eng, Purchasing Manager
SUBJECT:Title
Award of Contracts to Packet Fusion for the Purchase of a New Telecommunications Platform (Telephone System) in the Amount of $314,255.58 and a Four Year Maintenance Agreement in the Amount of $68,122.64; Authorize the City Manager to Approve Additional Work, if Necessary, in an Amount not to Exceed $62,851 (20% of contract amount); and Award of Contract to Communication Strategies for Technology Consulting Services in the Amount of $32,930 (Finance Director Moe).
APPROVE
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Recommended Action
RECOMMENDATION:
Staff recommends that the City Council: 1) Award RFP# 992-15 to Packet Fusion for the purchase of a new Telecommunication Platform (telephone system) in the amount of $314,255.58, and a four year Telecommunications Maintenance Agreement in the amount of $68,122.64 and 2) Authorize the City Manager to approve additional work, if necessary, in an amount not to exceed $62,851 (20% of contract amount) and 3) Award Contract to Communication Strategies for Technology Consulting Services in the Amount of $32,930.
EXECUTIVE SUMMARY:
As recommended in the Information Systems Master Plan (ISMP), Information Systems retained Communication Strategies (Com-Strat), an independent technology consulting firm, to assist in the design and selection of a new telecommunications platform. A Request for Proposal (RFP) was released on September 8, 2014. Staff has identified the system that best meets the City's needs after reviewing proposals received. Staff will proceed with the project's implementation following City Council approval.
FISCAL IMPLICATIONS:
The Fiscal Year 2014-2015 budget includes $450,000 for the purchase of a new telecommunication platform. The cost of the ne...
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