TO:
Honorable Mayor and Members of the City Council
THROUGH:
Talyn Mirzakhanian, City Manager
FROM:
Liza Tamura, City Clerk
Martha Alvarez, Assistant City Clerk
Breana Contreras, Deputy City Clerk
SUBJECT:Title
Consideration of a Vacancy on the Planning Commission and Direction to the City Clerk to Defer Appointment Until the 2026 Annual Boards and Commissions Interview and Appointment Process (Budgeted)
(City Clerk Tamura).
A) DECLARE VACANCY ON THE PLANNING COMMISSION
B) DEFER APPOINTMENT UNTIL 2026 ANNUAL BOARDS AND COMMISSIONS INTERVIEW AND APPOINTMENT PROCESS
Body
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RECOMMENDATION:
Staff recommends that the City Council: a) declare vacant Planning Commission Member-At-Large Seat No. 2; and b) defer appointment until the 2026 annual Boards and Commissions interview and appointment process.
FISCAL IMPLICATIONS:
There are no fiscal implications associated with the recommended action. Should the City Council direct staff to recruit now, funds have been allocated accordingly to conduct outreach.
BACKGROUND:
The Planning Commission consists of five members-at-large. The Commission meets on the second and fourth Wednesdays of each month and is responsible for long-range planning activities, including major use permits, commercial planned development permits, zone changes, code amendments, and modifications to long-range planning documents, including the City's General Plan and Local Coastal Plan.
Per the Boards and Commissions Handbook, commissioners are permitted three absences within a year (June 1 - May 31). Upon the fourth absence, the commissioner automatically forfeits the seat, and a formal letter of resignation is requested. If no resignation letter is submitted within 14 days, the seat is deemed vacant. This policy applies to all meeting types, including Regular, Adjourned, Joint, and Special meetings.
Commissioner Dillavou accumulated four absences during the current attendance cycle. In a...
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