TO:
Honorable Mayor and Members of the City Council
THROUGH:
Bruce Moe, City Manager
FROM:
Steve S. Charelian, Finance Director
Julie Bondarchuk, Financial Controller
Mario Hernandez, Purchasing Supervisor
SUBJECT:Title
Consideration of an Alternative Purchasing Process for the Acquisition of Budgeted Vehicles and Related Equipment for Fiscal Year (FY) 2024-2025 (Finance Director Charelian).
A) WAIVE FORMAL BIDDING FOR BUDGETED VEHICLES AND EQUIPMENT
B) AUTHORIZE CITY MANAGER TO APPROVE PURCHASE OF BUDGETED VEHICLES AND EQUIPMENT
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Recommended Action
RECOMMENDATION:
Staff recommends that the City Council take the following actions:
a) Waive formal bidding per Manhattan Beach Municipal Code Section 2.36.140 for Budgeted Vehicles and Equipment for FY 2024-2025.
b) Authorize City Manager to approve purchase of budgeted vehicles and related equipment for FY 2024-2025.
c) Body
FISCAL IMPLICATIONS:
The recommended action has no fiscal implication.
BACKGROUND:
Last fiscal year, City Council approved an alternative purchasing processes for budgeted vehicles and equipment. This enabled staff to obtain vehicles in a timely fashion while maintaining competitiveness and allowed staff to complete all the budgeted vehicle purchases without any carryforwards. Although market conditions show slight improvement, staff recommends continuing this alternative purchasing method for Fiscal Year 2024-2025.
Funds have been allocated for the purchase of twenty-one new vehicles in the Fiscal Year 2024-2025 Budget. Nine of these vehicles are budgeted over $75,000, which means staff must adhere to a formal bidding process to acquire these vehicles. The duration of the purchasing process can vary while the average formal bidding process for vehicles takes about eight weeks. With current demand outpacing supply, it has been difficult for staff to procure vehicles to be delivered within a reasonable time frame. About 95...
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