TO:
Honorable Mayor and Members of the City Council
THROUGH:
Talyn Mirzakhanian, City Manager
FROM:
Mark Leyman, Parks and Recreation Director
Linda Robb, Senior Management Analyst
SUBJECT:Title
Consideration of Approving Fee Waivers Associated with Legacy Special Events for Fiscal Years 2026-2030 (Partially Budgeted) (Parks and Recreation Director Leyman).
(Estimated Time: 30 Mins.)
APPROVE
Body
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RECOMMENDATION:
Staff recommends that the City Council approve the fee waivers associated with legacy special events for fiscal years 2026-2030.
FISCAL IMPLICATIONS:
Per prior City Council direction, staff applied fully-burdened rates in determining the true costs associated with each special event request. Fully burdened rates include City overhead as well as direct costs to the City. These are the rates adopted by City Council in the resolution of fees. The funds to provide these services are budgeted annually within each of the affected City departments.
Any related equipment utilized is charged at the prevailing rental fee. Parking rates were calculated at $2.50 or $2.00 per hour depending on location.
The total requested fee waivers is $490,705, including approximately $75,869 in third-party costs contributing to the cost of events. Per the Special Events Policy, organizers are responsible for reimbursing the City for third-party costs unless granted an additional waiver by the City Council.
BACKGROUND:
Prior to 2003, City Council elected to exempt three events from paying City fees for special events. The Holiday Fireworks Festival, Manhattan Beach 10K Run, and the Little League Parade were considered special events of communitywide interest, too valuable to lose and too expensive for the City to implement by itself.
On April 7, 2009, the City Council approved 75% fee waivers for all "legacy" organizations (except the Holiday Fireworks Festival, Manhattan Beach 10K Run, and Little League Op...
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