TO:
Honorable Mayor and Members of the City Council
THROUGH:
Bruce Moe, City Manager
FROM:
Miguel Guardado, Information Technology Director
Liza Tamura, City Clerk
Tatyana Roujenova-Peltekova, Senior Management Analyst
SUBJECT:Title
Consideration of Awarding RFP No. 1319-24 and Adopting a Resolution Approving an Agreement with Western Audio Visual & Security for Audio-Video and Broadcasting Services for a Not-to-Exceed Amount of $791,884 in the Public, Education, and Government (PEG) Restricted Funds (Information Technology Director Guardado).
(Estimated Time: 15 Mins.)
ADOPT RESOLUTION NO. 24-0065
Body
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RECOMMENDATION:
Staff recommends that the City Council award Request for Proposal (RFP) No. 1319-24 and adopt Resolution No. 24-0065 approving an agreement with Western Audio-Visual & Security (Western) for audio-video and broadcasting services for a not-to-exceed amount of $791,884 in the Public Education, and Government (PEG) restricted funds.
FISCAL IMPLICATIONS:
Sufficient funding for this agreement is available within the restricted Public, Education, and Government accounts. The funds are generated from the cable subscribers and provide a source of funding for purchases dedicated to the operations of the PEG channels. The overall project total is for a not-to-exceed amount of $791,884 leaving an available PEG balance of $100,686. The contract total of $791,884 includes a) the audio-video and broadcast upgrades for the City Council Chambers of $757,438 - project cost of $688,914 for hardware, software, implementation services, and training; and extended maintenance amount of $68,524; and b) an additional $34,446 (5%) contingency for unforeseen project expenses during implementation.
BACKGROUND:
The last equipment upgrade in the City Council Chambers was completed in 2014 and was focused primarily on broadcasting without replacing the audio system. The current audio-video (AV) system i...
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