TO:
Honorable Mayor and Members of the City Council
THROUGH:
John Jalili, Interim City Manager
FROM:
Bruce Moe, Finance Director
Leilani Flores Emnace, Information Systems Manager
Gwen Eng, Purchasing Manager
SUBJECT:Title
Award of Contract to TV Pro Gear in the Amount of $489,634 for Broadcasting System Upgrades and Installation (Finance Director Moe).
APPROVE AND APPROPRIATE
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Recommended Action
RECOMMENDATION:
Staff recommends that the City Council:
1) Award a contract to TV Pro Gear for broadcasting system upgrades and installation in the amount of $489,634;
2) Authorize the City Manager to approve additional work, if necessary, in an amount not to exceed $48,963 (10% of contract amount);
3) Transfer $116,809 from the General Fund to the Information Systems Fund and appropriate $116,809 from the Information Systems Fund for this project; and
4) Authorize the City Manager to negotiate and execute a contractual agreement with TV Pro Gear.
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FISCAL IMPLICATIONS:
Funds totaling $472,480.75 are available in PEG (Public, Education, and Government) funds generated from cable subscribers to be used in support of cable broadcast. The total cost of the contract with TV Pro Gear will not exceed $538,597 (which includes a 10% contingency for unforeseen changes in project scope). PEG funds are restricted to cable broadcast hardware and infrastructure costs only; professional services are not an allowable expenditure. The proposed broadcast systems hardware cost is $421,788; there are sufficient PEG funds available for this purpose. Professional services in the amount of $67,846 are required, for which funds are available in the General Fund for transfer to the Information Systems Fund for appropriation and expenditure.
DISCUSSION:
One of City Council's Strategic Plan Initiatives is the implementation of broadcast capabilities in the Public Safety Facility and Jos...
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