TO:
Honorable Mayor and Members of the City Council
THROUGH:
Talyn Mirzakhanian, City Manager
FROM:
Onyx Jones, Interim Finance Director
Libby Bretthauer, Financial Services Manager
Emy-Rose Hanna, Revenue Services Supervisor
SUBJECT:Title
Consideration of a Resolution Approving a Three-Year Agreement with Hinderliter de Llamas & Associates for Business Licensing Software and Related Services, with Two Optional One-Year Extensions (Interim Finance Director Jones).
A) WAIVE FORMAL BIDDING DUE TO COOPERATIVE PURCHASING
B) ADOPT RESOLUTION NO. 24-0127
C) AUTHORIZE THE CITY MANAGER TO EXECUTE TWO OPTIONAL ONE-YEAR EXTENSIONS
Line
_________________________________________________________
Recommended Action
RECOMMENDATION:
Staff recommends that the City Council take the following actions:
a) Waive formal bidding per Municipal Code Section 2.36.150 (Cooperative Purchasing).
b) Adopt Resolution No. 24-0127 approving a three-year agreement for business license software and related services.
c) Authorize the City Manager to execute two optional one-year extensions.
Body
FISCAL IMPLICATIONS:
Operational costs for the City's business licensing program are budgeted in the General Fund. There are also one-time implementation costs and annual software maintenance costs that are budgeted in the Information Technology Fund.
The agreement with Hinderliter de Llamas & Associates ("HDL") has an estimated value of $90,100 annually, plus CPI increases thereafter. If approved by City Council through the User Fee Study, the City will assess a $17 processing fee to the businesses to recover the cost, which is a common practice in local government agencies. Additionally, any new costs that result from the audit, compliance and discovery services with HDL will be offset by new revenues recovered for the City.
BACKGROUND:
The City currently utilizes Eden through Tyler Technologies for business license processing. Tyler Technologies has indicated that their outdated Eden syste...
Click here for full text