TO:
Honorable Mayor and Members of the City Council
THROUGH:
Talyn Mirzakhanian, City Manager
FROM:
Mark Leyman, Parks and Recreation Director
Linda Robb, Senior Management Analyst
SUBJECT:Title
Consideration of a Revision to the Special Events Policy (No Budget Impact) (Parks and Recreation Director Leyman).
APPROVE
Body
_________________________________________________________
RECOMMENDATION:
Staff recommends that the City Council consider and approve a revision to the City's Special Events policy.
FISCAL IMPLICATIONS:
There are no fiscal implications associated with the recommended action.
BACKGROUND:
The City Council initially adopted the City of Manhattan Beach Policy for Special Events on March 15, 1989.
At the July 17, 2018, City Council meeting, a revised Special Event Policy was approved to "establish clear guidelines for processing event applications to ensure compliance with local laws, facilitate collaborations among organizers, local authorities, public safety teams and other stakeholders; manage use of public resources effectively and fairly; establish protocols for crowd control, emergency response, traffic-management and security; and promote fairness and consistency in decision making, ensuring all event organizers are treated equally under the policy."
The updated policy established an Impact Level approval process based on event impacts, clarified responsibility for third-party costs, and provided that organizations are eligible to apply for legacy status after ten years of successful execution of their event in Manhattan Beach.
The current policy requires the following levels of approval:
A. Impact Level I events are low impact events requiring little to no City Resources.
Impact Level I characteristics may include but are not limited to:
i. 300 or fewer expected participants
ii. Event date is not in the peak season
iii. Event does not have amplified sound
iv. Event does not begin or end in Manhattan Beach (pass-through)
...
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