TO:
Honorable Mayor and Members of the City Council
THROUGH:
Bruce Moe, City Manager
FROM:
Mark Leyman, Parks and Recreation Director
Linda Robb, Sr. Management Analyst
SUBJECT:Title
Consideration of Special Event Legacy Status for Tour de Pier and Catalina Classic, and Consideration of a New Special Event Application for Los Angeles (LA) Chargers Draft Event (Parks and Recreation Director Leyman).
(Estimated Time: 45 Mins.)
A) DISCUSS AND PROVIDE DIRECTION
B) APPROVE
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Recommended Action
RECOMMENDATION:
Staff recommends that the City Council discuss and provide direction on granting legacy status with fee waivers to the Tour de Pier and Catalina Classic events. Additionally, the Parks and Recreation Commission and staff recommend approval of a new Los Angeles Chargers Draft special event on April 27, 2023.
Body
FISCAL IMPLICATIONS:
If legacy status is approved for Tour de Pier and Catalina Classic, charges for City services may be waived up to a percentage determined by the City Council. Current legacy events have fee waivers for 75% - 100% of City services. Third party costs are paid by event organizers unless separately approved by the City Council.
Newly approved events, including the proposed Los Angeles Chargers Draft event, pay fully burdened rates for City staff including Police Department personnel and full costs for any subcontracted services.
BACKGROUND:
On July 17, 2018, City Council approved the updated Special Events policy (see attachment). The policy states that events held successfully for 10 years are eligible to request legacy status from the City Council.
The Special Events policy categorizes events into Impact Levels requiring different levels of review and approval
A. Impact Level I events are low impact events requiring little to no City Resources. Event may be approved by the Special Events Committee.
Impact Level I characteristics may include but are not limite...
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