TO:
Honorable Mayor and Members of the City Council
THROUGH:
Talyn Mirzakhanian, City Manager
FROM:
Mark Leyman, Parks and Recreation Director
Eric Brinkman, Senior Recreation Supervisor
Linda Robb, Senior Management Analyst
SUBJECT:Title
Consideration of Approval of a Lease with WillScot for the Rental of One Modular Trailer to Replace an Existing Storage Trailer (Located next to the Red House in Polliwog Park) that houses the City's Historical Collection, and Allocation of Public Art Funds in the Amount of $100,399.68 (No Budget Impact) (Parks and Recreation Director Leyman).
A) WAIVE FORMAL BIDDING DUE TO COOPERATIVE PURCHASING
B) APPROVE LEASE
C) ALLOCATE FUNDS
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RECOMMENDATION:
Staff recommends that the City Council:
a) Waive formal bid requirements pursuant to Manhattan Beach Municipal Code Section 2.36.150 (cooperative purchasing), which allows the City to forego the formal bidding process for purchases of equipment obtained through a cooperative competitive bidding procedure;
b) Approve the lease for the replacement of the existing storage trailer for the historical collection; and
c) Allocate Public Art Funds in the amount of $100,399.68 for the trailer lease.
FISCAL IMPLICATIONS:
The cost of renting a trailer for storing historical collection items may be covered by the Public Arts Fund (PAF), which currently has a total balance of approximately $1.67 million, including $861,000 in allocated funds and $809,000 in unallocated funds. The use of PAF funds for this project aligns with the PAF objectives outlined in Section 10.90.050 of the Manhattan Beach Municipal Code. The total cost of a five-year contract with WillScot, including installation and unit removal, is $100,399.68.
BACKGROUND:
On November 20, 2018, the City Council approved funding from the PAF to support the storage of paper ephemera, including newspapers, photographs, and other historical documents, that were previous...
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