TO:
Honorable Mayor and Members of the City Council
THROUGH:
Talyn Mirzakhanian, City Manager
FROM:
Michael Lang, Interim Fire Chief
Libby Bretthauer, Acting Finance Director
Mario Hernandez, Purchasing Supervisor
Sarah Michael, Senior Management Analyst
SUBJECT:...Title
Consideration of a Purchase of One Budgeted Replacement Fire Engine from South Coast Fire Equipment in the Amount of $1,593,170 (Budgeted) (Interim Fire Chief Lang).
A) WAIVE FORMAL BIDDING DUE TO COOPERATIVE AGREEMENT
B) AUTHORIZE PURCHASE
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,Recommended Action
RECOMMENDATION:
Staff recommends that the City Council waive formal bidding per Manhattan Beach Municipal Code (MBMC) Section 2.36.150 (cooperative purchasing) and approve the purchase of one budgeted replacement fire engine from South Coast Fire Equipment in the amount of $1,593,170.
FISCAL IMPLICATIONS:
Funds totaling $2,000,000 are budgeted in the Fiscal Year 2024-2025 Fleet Management Fund for the purchase. The prepayment option costs $1,593,170 with a savings of $248,842. The remaining budgeted funds of $406,830 will be used to outfit this vehicle with the necessary safety, communications equipment, and tools. Any unspent budgeted funds will be returned to the Fleet Management Fund balance.
BACKGROUND:
The Fiscal Year 2024-2025 budget includes funding for vehicles in the City's fleet that need to be replaced to maintain service levels, reduce repair costs and provide cost-effective fleet operations. Due to the long build time (48 months) associated with large vehicles of this nature, staff is requesting approval in the current fiscal year to encumber the funds for expenditure in this fiscal budget year.
The Fire Department operates a fleet of four fire engines. This includes two front-line units (2018 E-One Pumper with ladder and 2025 Pierce Arrow XT Triple Combination Engine) and two reserve units (2005 E-One Pumper with ladder and 2012 KME Pumper). The gener...
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