TO:
Honorable Mayor and Members of the City Council
THROUGH:
Bruce Moe, City Manager
FROM:
Patrick Griffin, Interim Information Technology Director
Tatyana Roujenova-Peltekova, Senior Management Analyst
SUBJECT:Title
Consideration of a Resolution Approving a Three-Year Agreement with Dell for Microsoft Enterprise Software Licensing with a Total Value of $649,326 (Interim Information Technology Director Griffin).
A) WAIVE FORMAL BIDDING DUE TO COOPERATIVE PURCHASING
B) ADOPT RESOLUTION NO. 23-0097
Line
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Recommended Action
RECOMMENDATION:
Staff recommends that the City Council:
a) Waive formal bid requirements pursuant to Manhattan Beach Municipal Code Section 2.36.150 (cooperative purchasing); and
b) Adopt Resolution No. 23-0097 approving a three-year contract with Dell for Microsoft Enterprise software licensing with a total value of $649,326.
FISCAL IMPLICATIONS:
Funding for year one is included in the Information Technology Fiscal Year 2023-2024 budget. Funding for years two and three will be allocated in future budgets.
BACKGROUND:
The City utilizes Microsoft (MS) products on a daily basis to provide a variety of services. Some of the MS products in place include Word, Excel, PowerPoint, Outlook, Windows servers, and email servers. These tools enable staff to access and generate data and provide reports, including communication and research tools to effectively complete work tasks. Microsoft supplies the licensing and software updates for these products through an Enterprise Agreement (EA) with the City. Since Microsoft does not sell directly, but only through authorized resellers, the current three-year MS Enterprise Agreement is with Dell, and is scheduled to expire in August 2023.
DISCUSSION:
In order to continue providing City staff, volunteers, and elected and appointed officials access to the MS suite of products and services, the City needs to execute a new three-year Enterprise Agre...
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