TO:
Honorable Mayor and Members of the City Council
THROUGH:
David N. Carmany, City Manager
FROM:
Jim Arndt, Public Works Director
Bruce Moe, Finance Director
Gwen Eng, General Services Manager
SUBJECT:Title
Purchase of One Budgeted Replacement Vac-Con Combination Sewer Truck for the Public Works Department from Atlantic Machinery, Inc. in the Amount of $381,304.89.
APPROVE
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Recommended Action
RECOMMENDATION:
Staff recommends that the City Council:
a) Waive formal bidding per Municipal Code Section 2.36.150 (cooperative purchasing); and
b) Award an order to Atlantic Machinery, Inc. for one replacement Vac-Con Combination Sewer truck in the amount of $381,304.89.
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FISCAL IMPLICATIONS:
The Fiscal Year (FY) 2012-2013 budget anticipates the lease/purchase of this vehicle, with an estimated total cost (including vehicle and necessary equipment) of $418,000. Because it will be approximately four months before delivery will take place, staff will obtain bids on the lease/purchase financing and will return to the City Council prior to delivery with the costs and recommendation for award.
DISCUSSION:
The FY 2012-2013 budget includes the replacement of 61 vehicles in the City’s fleet. The list includes a wide variety of vehicles that need to be replaced in order to maintain service levels, reduce repair costs and provide for cost-effective fleet operations. The list represents several “catch-up” years when the fleet was not actively replaced due to budget constraints. Where possible and practical, alternative fuel vehicles have been selected. For this requirement, there are no practical alternative fuel trucks that meet the needs of the Utilities Division.
This recommended purchase is for a replacement combination sewer truck (e.g. high pressure water jets and vacuum), which will be used by the Public Works Department for routine sewer and storm drain maintenance. There are 88 mi...
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