TO:
Honorable Mayor Powell and Members of the City Council
THROUGH:
Mark Danaj, City Manager
FROM:
Mark Leyman, Parks & Recreation Director
Bruce Moe, Finance Director
Eve Kelso, Recreation Services Manager
Gwen Eng, Purchasing Manager
SUBJECT:Title
Purchase of One Budgeted Replacement Dial-A-Ride Bus from A-Z Bus Sales in the Amount of $128,498.66 using AB 2766 (Motor Vehicle Registration Fee) Subvention Funds (Parks and Recreation Director Leyman).
WAIVE FORMAL BIDDING; APPROVE
Body
_____________________________________________________________________
Recommended Action
RECOMMENDATION:
Staff recommends that the City Council waive formal bidding per Municipal Code Section 2.36.150 (cooperative purchasing) and approve the purchase of one replacement Dial-A-Ride bus in the amount of $128,498.66 from A-Z Bus Sales.
FISCAL IMPLICATIONS:
Funds totaling $145,000 are budgeted in the fiscal year (FY) 2014-2015 AB 2766 Subvention Fund to purchase and equip this vehicle. The vehicle costs $128,498.66; the remaining budgeted funds of $16,501.34 will be used for any other necessary equipment and graphics.
DISCUSSION:
The vehicle referenced in this staff report is part of the planned Vehicle Replacement schedule for FY 14-15. The budgeted replacement vehicle recommended for purchase is a 20-passenger Compressed Natural Gas (CNG) bus and replaces the same. The bus being replaced has 79,700 miles and due to age, is now requiring costly repairs. The selection of the replacement vehicle has been approved by the using department and the City's Fleet Manager.
The City currently maintains a fleet of three Dial-A-Ride buses and one van. All four units are typically in operation during peak periods. The requested bus is classified as a paratransit vehicle which was selected to ensure the best solution for the City's requirements. The following selection criteria were used:
1. A tight turning radius to negotiate narrow streets
2. The ang...
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