TO:
Honorable Mayor and Members of the City Council
THROUGH:
Talyn Mirzakhanian, Acting City Manager
FROM:
Onyx Jones, Interim Finance Director
Miguel Guardado, Information Technology Director
Julie Bondarchuk, Financial Controller
Mario Hernandez, Purchasing Supervisor
SUBJECT:Title
Consideration of a Resolution Awarding Canon Solutions America, Inc., Approving Five-Year Lease and Maintenance/Support Services Agreements for Multifunction (Copy, Scan, Print, Fax) Machines with an Estimated Value of $155,000 Annually (Interim Finance Director Jones).
A) WAIVE FORMAL BIDDING DUE TO COOPERATIVE PURCHASING
B) ADOPT RESOLUTION NO. 24-0116
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...Recommended Action
RECOMMENDATION:
Staff recommends that the City Council waive formal bidding per Manhattan Beach Municipal Code (MBMC) Section 2.36.150 (cooperative purchasing) and adopt Resolution No. 24-0116 awarding Canon Solutions America, Inc., approving five-year lease and maintenance/support services agreement for multifunction machines with an estimated annual value of $160,000.
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FISCAL IMPLICATIONS:
For the multifunction machines, the total cost for the lease, copy charges, and sales is approximately $160,000 per year based on a five-year term. The new lease encompasses a fixed term with no annual increase in maintenance/supplies. Sufficient funds are available in each department for these charges and will be budgeted for the subsequent budget cycles.
BACKGROUND:
The existing multifunction devices are provided through a lease. There are 28 Multifunction Devices (MFD) at various City locations (City Hall, Police Department, Fire Stations, City Yard, Joslyn Center, Parks & Rec, etc.) for copying, scanning, and printing installed on the City's network. The current vendor provides services, labor, equipment, consumable materials, maintenance, and repairs necessary for the utilized MFDs. The MFD lease is expiring, and the aging fleet no longer pr...
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