TO:
Honorable Mayor and Members of the City Council
THROUGH:
Bruce Moe, City Manager
FROM:
Erick Lee, Public Works Director
Katherine Doherty, City Engineer
Tim Birthisel, Senior Civil Engineer
SUBJECT:Title
Formally Accept as Complete the Cycle 2 Sewer Infrastructure Improvement Project Constructed by Vasilj, Inc.; Authorize Filing of a Notice of Completion with the Los Angeles County Recorder; and Release Retention for $80,676.26 (Public Works Director Lee).
ACCEPT AND AUTHORIZE
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Recommended Action
RECOMMENDATION:
Staff recommends that the City Council:
1. Formally accept as complete the Cycle 2 Sewer Infrastructure Improvement Project constructed by Vasilj, Inc.;
2. Authorize filing of the appropriate Notice of Completion with the Los Angeles County Recorder’s Office;
3. Approve release of retention for $80,676.26 to Vasilj, Inc.
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On January 5, 2021, City Council awarded the construction contract for the Cycle 2 Sewer Infrastructure Improvement Project to Vasilj, Inc. (Vasilj) for $1,396,359, with an authorized construction contingency amount of $279,270, for a total construction budget of $1,675,629.
In August of 2021, an unanticipated water main pipeline failure on Manhattan Beach Boulevard adjacent to Polliwog Park occurred. Because Vasilj was already on site performing pipe repairs and replacements, staff utilized a portion of the contract’s contingency to have the contractor respond to this urgent issue.
Vasilj completed work on the project at a cost of $1,449,917.15 along with $173,608.00 spent for the emergency work for a total of $1,623,525.15 expended on the contract. After acceptance of Vasilj’s work and the filing of the Notice of Completion, retention will be released and the remaining contract balance will be disencumbered and remain in the Annual Rehabilitation of Gravity Sewer Mains Program within the Wastewater Fund for use on future sewer infrastructure improvement projects.
BACKGROUND:
In December 2020, City Council awarded a $1,396,359 construction contract to Vasilj, Inc. for the project and authorized an additional construction contingency amount of $279,270 for a total construction budget of $1,675,629. The Cycle 2 Sewer Infrastructure Improvement Project consists of excavation, installation of vitrified clay pipe (VCP), installation of Cured in Place Pipe (CIPP) via Ultra Violet (UV) curing methods, rehabilitation of maintenance holes, required Americans with Disabilities Act (ADA)-compliant curb ramp replacement, asphalt and concrete trench and street repairs, and all appurtenant work as shown on the plans and delineated in the specifications. The project includes over 2,600 linear feet of vitrified clay pipe and CIPP mainline spot repairs at the following 12 locations in the City.
1. Vista Drive and 26th Place
2. Vista Drive and 23rd Street
3. 20th Street and Highland Avenue
4. 18th Street and Flournoy Road
5. Manhattan Beach Boulevard and Manhattan Avenue
6. 9th Street and Highland Avenue
7. 8th Street and Highland Avenue
8. 6th Street and Manhattan Avenue
9. 1st Street and Manhattan Avenue
10. 3rd Street and Manhattan Avenue
11. 2nd Street and Redondo Avenue
12. Rosecrans Avenue and Sepulveda Boulevard
DISCUSSION:
Construction of the Cycle 2 Sewer Infrastructure Improvement Project began on April 15, 2021, and the final punchlist item was completed on June 30, 2022.
In August of 2021, while Vasilj, Inc. was on site, the City encountered an unanticipated water main pipeline failure on Manhattan Beach Boulevard adjacent to Polliwog Park. While City crews were able to address the water main failure, Vasilj Inc. and their subcontractor, All American Asphalt, were tasked with removing and restoring 3,800 square feet of full-depth curb-to-curb asphalt pavement due to surface displacement, which occurred during the water main leak. Due to the immediate risk to public safety, Vasilj, Inc. was quickly mobilized to address the issue. This urgent work was satisfactorily completed for $173,608.00.
The contractor completed all work for a total construction cost of $1,623,525.15 and is now requesting formal acceptance of the project. The retention amount of $80,676.26 will be released 35 days after the recordation of the Notice of Completion with the County Recorder. All work inspected by the Public Works Department has been found to be in conformance with the plans and specifications and of good quality.
PUBLIC OUTREACH:
All work has been closely coordinated with the adjacent businesses and residents, as well as the Downtown Manhattan Beach Business and Professional Association.
LEGAL REVIEW:
The City Attorney has reviewed this report and determined that no additional legal analysis is necessary.
ATTACHMENT:
1. Location Map