TO:
Honorable Mayor and Members of the City Council
THROUGH:
David N. Carmany, City Manager
FROM:
Tony Olmos, Director of Public Works
Juan Price, Maintenance Superintendent
SUBJECT:Title
Progress Payment No. 1 in the Net Amount of $119,789.54 to Rakan, Inc. for the Section 1 (Manhattan Beach Boulevard to Boundary Place, Ardmore Avenue to Sepulveda Boulevard) Concrete Repair Project.
APPROVE:
Line
_________________________________________________________
Recommended Action
RECOMMENDATION:
Staff recommends that the City Council approve Progress Payment #1 in the net amount of $119,789.54 to Rakan, Inc. for the Section 1 Concrete Repair Project.
Body
FISCAL IMPLICATIONS:
Funding in the amount of $320,000.00 was appropriated by City Council through the fiscal year 2012-2013 Capital Improvement Program (CIP) through the Prop. 42 Gas Tax Fund. The table included in Attachment 1 indicates available funding, expected costs, and anticipated balance for the project after completion. A summary of expenditures and revenues is also included.
BACKGROUND:
At its meeting of June 25, 2013, City Council authorized the City Manager to award a contract in the amount of $255,206.03 for the Section 1 Concrete Repair Project to Rakan, Inc. of Tustin, CA.
This project is part of the ongoing concrete repair and maintenance program. This annual program removes and replaces damaged or displaced concrete sidewalks, curbs, gutters and drive approaches in the City right-of-way to eliminate trip hazards and to mitigate gutter ponding. Upgrades such as the installation of curb ramps are also constructed through the program. Work under the program is performed through a competitively bid contract.
Staff has coordinated the concrete repairs (primarily curb, gutters, and concrete drainage swales) with established slurry seal maintenance districts. The goal is to provide a programmed approach to street maintenance in which street repairs, slurry sealing, sidewalk repairs, and traffic markings are completed in the same year on a seven-year cycle.
The City is responsible for all concrete improvements within the right-of-way except sidewalks and drive approaches, which are the responsibility of adjacent property owners. The City’s Municipal Code assigns the responsibility for repairing sidewalks and driveways to adjacent property owners (Chapter 7.12.010 -7.12.030). The competitively bid contract ensures residents who must effect repairs to the sidewalks adjoining their properties receive the best possible value. Work completed under this contract which is adjacent to private property will be billed to the property owner and the funds reimbursed to the Prop. 42 Gas Tax Fund.
For this contract, staff has included concrete work valued at $121,700, which is to reimburse the City by property owners as authorized by Manhattan Beach Municipal Code Chapter 712.010-7.12.030. Funds to cover this portion of the project plus the corresponding portion of the 10% contingency ($25,520.60) have been included in the budget and will be returned to the Prop. 42 Gas Tax unreserved fund balance upon payment by the property owners.
Notification of Property Owners:
Staff notified all affected property owners in April 2013 of the impending concrete repair project and their responsibility to repair the sidewalk and driveway through a notice describing the program and the competitive bidding process. Property owners will receive additional notice as the construction nears their property, with a minimum of two days notice prior to the work.
DISCUSSION:
Since award of the contract, Rakan, Inc. has substantially completed approximately 50% of the construction, with an additional 20% in various stages of construction. The Contractor will continue to adhere to the updated weekly schedule; however, due to extra work assigned to the contractor by the City, there have been an additional three days added to the initial completion date. Work is now scheduled to be completed by September 4, 2013. Weekly status reports and updates are delivered as part of the Public Works Department’s ongoing outreach to interested parties who have enrolled in the automated notification program.
The Contractor has submitted a request for Progress Payment No. 1 in the net amount of $119,789.54 for work completed to date. All work items covered by this payment have been reviewed by the Public Works Department and found to be in conformance with the plans and specifications.
CONCLUSION:
Staff recommends that the City Council approve Progress Payment #1 in the net amount of $119,789.54 to Rakan, Inc. for the Section 1 Concrete Repair Project.
Attachments:
1. Fiscal Implications
2. Map of Section 1 Concrete Repair Locations