TO:
Honorable Mayor and Members of the City Council
THROUGH:
Mark Danaj, City Manager
FROM:
Tony Olmos, Director of Public Works
Michael A. Guerrero, Principal Civil Engineer
Ismael Medrano, Engineering Technician
SUBJECT:Title
Approve Final Payment in the Amount of $114,575.64 to PALP, Inc. dba EXCEL Paving Company; Formally Accept the Downtown Crosswalk Replacement and Slurry Seal Project as Complete; Authorize the Filing of the Appropriate Notice of Completion and Release of Retention in the Amount of $44,415.92 (Public Works Director Olmos).
APPROVE
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Recommended Action
RECOMMENDATION:
Staff recommends that the City Council:
1. Approve final payment in the amount of $114,575.64 to PALP, Inc. dba EXCEL Paving Company,
2. Formally accept the Downtown Crosswalk Replacement and Slurry Seal Project as complete,
3. Authorize filing of the appropriate Notice of Completion and release of retention in the amount of $44,415.92..Body
FISCAL IMPLICATIONS:
Funding for this project has been appropriated by the City Council in the amounts indicated in Attachment 1.
BACKGROUND:
The City’s downtown streetscape improvements were constructed approximately 30 years ago. Through the years, tiles in the crosswalk have cracked and broken loose causing City crews to continuously monitor for missing tiles to fill voids when detected. This project focused on removal of all blue granite tiled crosswalks and replacing with a stamped color asphalt pattern. In addition, the project also addressed the reconstruction of damaged and uplifted sidewalk, curb, gutter, minor street repair and slurry seal of the downtown area.
DISCUSSION:
On February 17, 2015 the City Council awarded the construction contract to Excel Paving Company in the amount of $876,563.50. The City Council also authorized additional construction in the amount of $87,656.30. At the request from the Downtown Business District, the project started after the Labor Day Holiday in September 2015 and was completed before November 18, 2015.
During the course of construction, additional work items were required in order to complete the project. The additional work items included the filling of voids beneath the existing crosswalk. The voids were created by the tunneling of water lines from a previous project. A concrete slurry was required to fill the voids to ensure the structural integrity for vehicular traffic at the crosswalks in question. The contractor performed the additional work in the net amount of $11,754.84. Payment for the additional work is included in the recommended final payment and is well within the construction contingency amount ($87,656.35) previously approved by the City Council.
The Contractor has completed the work and is requesting formal acceptance of the work and final payment in the amount $114,575.64. A five percent (5%) retention in the amount of $44,415.92 would be released 35 days after recordation of the Notice of Completion with the County Recorder. All work inspected by the Public Works Department has been found to be in conformance with the plans and specifications.
CONCLUSION:
Staff recommends that the City Council:
1. Approve final payment in the amount of $114,575.64 to PALP, Inc. dba EXCEL Paving Company,
2. Formally accept the Downtown Crosswalk Replacement and Slurry Seal Project as complete, and
3. Authorize filing of the appropriate Notice of Completion and release of retention in the amount of $44,415.92..
Attachments:
1. Budget and Expenditures