TO:
Honorable Mayor and Members of the City Council
THROUGH:
Bruce Moe, City Manager
FROM:
Liza Tamura, City Clerk
Martha Alvarez, Senior Deputy City Clerk
Patricia Matson, Deputy City Clerk
SUBJECT:Title
Consider Adopting a Resolution Approving Amendment No. 2 to the Professional Services Agreement with Quick Caption, Inc. to Extend the Term of the Agreement for Two Years (Estimated Value $108,970) (City Clerk Tamura)
ADOPT RESOLUTION NO. 20-0086
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Recommended Action
RECOMMENDATION:
Staff recommends that the City Council adopt Resolution No. 20-0086 approving Amendment No. 2 to the Professional Services Agreement with Quick Caption, Inc., for broadcasting real-time closed captioning services, extending the term of the agreement for two years.
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FISCAL IMPLICATIONS:
The City Clerk’s Office budgeted $54,485.00 for FY 2020-2021. Funds for FY 2021-2022 will be based on actual costs and proposed to the City Council during the approval of the FY 2021-2022 operating budget. The estimated value of the extension is $108,970.
BACKGROUND:
The City has utilized the services of Quick Caption Inc. since August 2017 to provide broadcasting real-time closed captioning services. The City provides government television to the residents of Manhattan Beach through two cable television franchisees to broadcast and re-broadcast City Council and Planning Commission meetings.
On May 21, 2019, the City Council approved Amendment No. 1 which increased the annual Maximum Compensation amount by $25,000 due to the length and number of unanticipated City Council meetings, as well as to provide transcript time coding and imbedding.
DISCUSSION:
The Professional Services Agreement with Quick Caption Inc., will expire on August 1, 2020. Section 2 of the Professional Services Agreement allows for the agreement to be renewed by the Parties for up to two additional one year terms.
The City Clerk would like to extend the agreement for the allowed full two years at this time. Approval of Amendment No. 2 to the Professional Services Agreement will effectively extend the term of the agreement until August 1, 2022, unless sooner terminated as provided in Section 12 of the agreement.
PUBLIC OUTREACH:
After analysis, staff determined that public outreach was not required for this issue.
ENVIRONMENTAL REVIEW:
The City has reviewed the proposed activity for compliance with the California Environmental Quality Act (CEQA) and has determined that the activity is not a “Project” as defined under Section 15378 of the State CEQA Guidelines; therefore, pursuant to Section 15060(c)(3) of the State CEQA Guidelines the activity is not subject to CEQA. Thus, no environmental review is necessary.
LEGAL REVIEW:
The City Attorney has approved the agreement as to form.
ATTACHMENTS:
1. Resolution No. 20-0086
2. Amendment No. 2 - Quick Caption, Inc.
3. Amendment No. 1 - Quick Caption, Inc. (2019)
4. Agreement - Quick Caption, Inc. (2017)