TO:
Honorable Mayor and Members of the City Council
THROUGH:
Bruce Moe, City Manager
FROM:
George Gabriel, Assistant to the City Manager
SUBJECT:Title
Status of Current Fiscal Year 2022-2023 City Council Work Plan and Development of Fiscal Year 2023-2024 Work Plan (City Manager Moe).
(Estimated Time: 2 Hrs.)
DISCUSS AND PROVIDE DIRECTION
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Recommended Action
RECOMMENDATION:
Staff recommends that the City Council review the current Work Plan and discuss and provide direction regarding the development of the Fiscal Year 2023-2024 City Council Work Plan.
Body
FISCAL IMPLICATIONS:
There are no fiscal implications associated with the recommended action.
BACKGROUND:
The City Council regularly reviews a Work Plan document that lists the City Council’s priorities. The document contains “Work Plan Items” which are significant initiatives that require many hours of staff time or substantial financial resources, with high community involvement, community interest and/or impact to City operations.
On a quarterly basis, the City Council receives updates on Work Plan items that staff is undertaking based on City Council direction. Additionally, on an annual basis, the City Council reviews all items and develops the next fiscal year’s City Council Work Plan.
The City Council’s current Work Plan was last agendized and discussed at the October 6, 2022, City Council meeting.
DISCUSSION:
The current Work Plan reflects the City Council’s priorities for the foreseeable future (Attachment #1). Additionally, staff has provided a summary of all the work plan items (Attachment #2), which includes status, previous target completion date, and current target completion date.
The City Council Work Plan features consistent layouts, priority levels for projects, funding sources and images. Priority levels are categorized as follows:
• A - Critical
• B - Important
• C - Normal
In recent years, various items on the City Council Work Plan have been completed (or have evolved into an ongoing responsibility). These 25 items are contained in Attachment #3. Thus far in this fiscal year Work Plan, five items have been placed on the Completed items list. Additions to the list of completed City Council Work Plan items as well as the responsible department (noted within parentheses) include:
• Explore Agenda Management Solutions (Management Services);
• Citywide Document Imaging System (Conversion) Project (Management Services);
• Merchandising, Licensing and Branding for the City (Management Services);
• Code Enforcement Review (Community Development);
• Manhattan Village Shopping Center Expansion Project (Community Development); and
• Underground Utility Assessment Districts (Public Works).
In addition to the City Council Work Plan items, staff is concurrently dedicating significant time and resources to initiatives not on the City Council Work Plan. These items are listed as “Department Work Plan Items” and are contained in Attachment #4.
It should also be noted that, as required by the Boards and Commissions Handbook, staff is also responsible for implementing separate Commission Work Plans (approved by the City Council) overseen by the Community Development and Parks and Recreation Departments. These items are listed as Commission Work Plan items and contained in Attachment #5.
Currently, the City Council Work Plan contains 28 items across nine City Departments. Many items involve multiple departments. To reflect the cross-departmental collaboration, staff has prepared a matrix (Attachment #6) to inform the City Council which items require work from multiple departments.
CONCLUSION:
Staff recommends that the City Council review the current Work Plan and develop the Fiscal Year 2023-2024 City Council Work Plan.
In developing the upcoming City Council Work Plan, City Council may carryforward existing work plan items, remove items, modify existing items or add Work Plan items. Following direction provided by City Council, staff will return with a finalized Fiscal Year 2023-2024 City Council Work Plan report for City Council approval.
LEGAL REVIEW:
The City Attorney has reviewed this report and determined that no additional legal analysis is necessary.
ATTACHMENTS:
1. City Council Work Plan (28 Items)
2. Work Plan Summary
3. Completed Work Plan Items (25 Items)
4. Department Items
5. Commission Work Plan Items
6. Departmental Involvement Matrix
7. Notable Department Accomplishments
8. PowerPoint Presentation