TO:
Honorable Mayor and Members of the City Council
THROUGH:
Mark Danaj, City Manager
FROM:
Raul Saenz, Interim Public Works Director
Prem Kumar, City Engineer
Karen Domerchie, Senior Management Analyst
SUBJECT:Title
Completion of the Construction Contract by Monet Construction, Inc. for the Pier Comfort Station Rehabilitation Project (Interim Public Works Director Saenz).
APPROVE
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Recommended Action
RECOMMENDATION:
Staff recommends that the City Council:
1. Formally accept the construction contract for the Pier Comfort Station Rehabilitation Project as complete;
2. Authorize filing of the appropriate Notice of Completion and the release of retention in the amount of $28,731 to Monet Construction, Inc.
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FISCAL IMPLICATIONS:
On March 1, 2016, the City Council awarded the construction contract for the Pier Comfort Station in the amount of $519,583 to Monet Construction, Inc. and authorized a construction contract contingency in the amount of $77,978 for a grand total of $597,561. The final completed construction contract cost is $574,617.
BACKGROUND:
This Pier Comfort Station is a part of the Pier complex which includes the Pier, adjoining structures and the four parking lots west of Ocean Avenue. The City must periodically perform maintenance and rehabilitation to the Pier and related structures to maintain aesthetics and structural integrity. The Pier complex exists adjacent to and within the marine environment and is constantly exposed to corrosion, humidity and other ocean related stressors. The condition of the Pier Roundhouse and Comfort Station were assessed as part of the 2013 Citywide Facility Assessment Study (FSA).
The FSA recommended work to be performed at the Pier Comfort Station included the replacement of existing sewer lines, plumbing fixtures, toilet partitions and accessories; repair cracking at the CMU block exterior wall; repair the concrete floor and placement of epoxy coating on the floor; installation of wall finishes; re-painting of the exterior of the building; and the replacement of the shower heads and valves. These items were incorporated into the scope-of-work for this Pier Comfort Station Rehabilitation Project.
On March 1, the City Council awarded the construction contract for the project in the amount of $519,583 to Monet Construction, Inc. and authorized a construction contract contingency in the amount of $77,978 for a grand total of $597,561. Construction started on the project in March 2016 and was completed in early July 2016.
DISCUSSION:
The final completed construction contract cost is $574,617. In order to complete construction of the project, change orders were issued to the Contractor. The Contractor performed additional work in the amount of $54,764. Payment for this additional work is included in the recommended final payment and is within the construction contingency amount ($77,978) previously approved by the City Council.
Contract change orders were issued during the course of construction because additional work items were required for the project. The additional work items include:
• Sawcut and remove additional existing concrete floor slab because slab is thicker then what is shown on the as-built drawings
• Install electrical conduit and light fixtures at the exterior of the building
• Moisture mitigation at the existing concrete slab since the water moisture content was high when measured
• Install new plumbing pipes for a new water pressure washer to clean the floors
• Paint the existing walls at the exterior stairs down to the beach level
The Public Works Department has determined that the Contractor has completed the work in accordance with the contract documents. Therefore, City Council is requested to:
1. Formally accept the construction contract for the Pier Comfort Station Rehabilitation Project as complete;
2. Authorize filing of the appropriate Notice of Completion and the release of retention in the amount of $28,730 to Monet Construction, Inc.
POLICY ALTERNATIVES:
Do not accept the construction contract as complete and do not release the retention amount.
PROS:
Funds would not be expended because the retention amount would not be released. However this would be inconsistent with the provisions of the executed contract that the contractor must be fully paid for the work completed.
CONS:
The contractor may be entitled to contract dispute claims resulting in additional costs incurred by the City.
PUBLIC OUTREACH/INTEREST:
City staff performed outreach to residents and businesses before construction started.
ENVIRONMENTAL REVIEW
Based on the California Quality Act (CEQA) requirements, a Notice of Exemption was filed for the project with the Los Angeles County Clerk’s office.
LEGAL REVIEW
The City Attorney has reviewed this report and determined that no additional legal analysis is necessary.
Attachments:
None