TO:
Honorable Mayor and Members of the City Council
THROUGH:
Bruce Moe, Acting City Manager
FROM:
Tony Olmos, Director of Public Works
Juan Price Maintenance Superintendent
SUBJECT:Title
Formally Accept the Provide and Install Modular Furniture Project as Complete; Authorize Filing of the Appropriate Notice of Completion; Release Retention in the Amount of $1,078.32 (Public Works Director Olmos).
APPROVE
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Recommended Action
RECOMMENDATION:
Staff recommends that the City Council Accept the Provide and Install Modular Furniture Project as Complete and:
1. Authorize Filing of the Appropriate Notice of Completion
2. Release Retention in the Amount of $1,078.32
Body
FISCAL IMPLICATIONS:
The final cost of this minor installation project is $21,566.34. Sufficient funds are available to finalize the project and release retention in the unreserved General Fund.
BACKGROUND:
The Information Systems (IS) Division of the Finance Department had been operating in undersized quarters for a number of years. IS employees working on hardware repair and roll out; technical support; program management and development were in need of additional space. Due to the Engineering Division's move to the Public Works Corporate Yard, the vacated space was selected as the new location for IS.
DISCUSSION:
The Information Systems move to their new location within City Hall required proper furnishings to provide a safe and productive work area for the many tasks carried out on a daily basis.
Before deciding to purchase modular furniture, staff evaluated the existing furniture to see if it could be used within the new space. Due to size and type variations, it was determined that uniform refurbished furniture would work best.
The City has standardized on Herman Miller Ethoscape modular furnishings throughout City Hall. As specified, the refurbished modular workstations appear "as-new" at a substantial discount. These furnishings have the distinct advantage of being heavily used in the commercial furnishings business, hence, a large refurbishment industry has developed around this and similar modular systems. Staff has had satisfactory experience with the Ethoscape system concerning durability and reparability.
The modular workstations consist of painted steel and fabric panels, clear privacy panels, and high pressure laminate work surfaces. All power, voice, and data needs are integrated into the workstations to present a neat and professional appearance. City staff prepared the receiving workspace and is the area in operation. Being modular in design, repair parts and many accessories such as overhead drawers, filing cabinets, desk spaces, privacy panels, etc., are readily available for upgrades, repair and future refurbishment.
BBI, Inc. has completed the work in a timely and acceptable manner and IS staff has presently occupying the new workspace.
CONCLUSION:
Staff has inspected and found the furnishings and installation to be per specification. Staff recommends that the City Council formally accept the Provide and Install Modular Furniture Project as complete, authorize filing of the appropriate Notice of Completion and release retention in the amount of $1,078.32
Attachment:
1. Expenditure Detail