TO:
Honorable Mayor and Members of the City Council
THROUGH:
Bruce Moe, City Manager
FROM:
Stephanie Katsouleas, Public Works Director
Prem Kumar, City Engineer
Anna Luke-Jones, Senior Management Analyst
SUBJECT:Title
Conduct Public Hearing and Adopt Resolution No. 18-0083 Approving the Capital Improvement Plan for Fiscal Year 2018-2019 Through Fiscal Year 2021-2022 (Public Works Director Katsouleas).
a) CONDUCT PUBLIC HEARING
b) ADOPT RESOLUTION NO. 18-0083
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Recommended Action
RECOMMENDATION:
Staff recommends that City Council: a) conduct a Public Hearing; and b) adopt Resolution No. 18-0083 (Attachment 1) approving the Capital Improvement Plan for Fiscal Year 2018-2019 through Fiscal Year 2021-2022.
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FISCAL IMPLICATIONS:
CIP funding for FY2018/19 projects will be appropriated with the adoption of the City’s Operating Budget. For FY 2018/19, the total appropriation amount as reflected in the Capital Improvement Plan and the City’s Operating Budget is $36,263,259 from the following Funds:
• $2,148,259 from the Streets & Highways Fund
• $700,000 from the Prop C Fund
• $450,000 from the Measure R Fund
• $275,000 from the Measure M Fund
• $1,505,000 from the CIP Fund
• $26,175,000 from the Water Fund
• $710,000 from the Stormwater Fund
• $3,500,000 from the Wastewater Fund
• $800,000 from the Refuse Fund
The Finance Department has confirmed that funding is available for each of the projects included in the FY 2018/19 Operating Budget. Attachment #2 contains a complete list of the projects in the City’s 5-Year CIP.
BACKGROUND:
Annually, the City Council considers and approves CIP projects to be funded in the upcoming fiscal year. Historically, the CIP has been presented and approved in connection with the City’s review and approval of the annual Operating Budget. The City implemented a citywide, two-year budget cycle starting in FY2016/17, and CIP two-year cycle in FY 2017/18 (i.e., the off year of the citywide budget cycle). Thus, last year Public Works undertook a comprehensive CIP budget process in preparation for budget adoption in June, 2017. This year was the CIP “off year” and only minor modifications were made to the 5-Year CIP to align with critical operation needs and public safety. The modifications included five newly proposed projects to be undertaken in FY 2018/19. Additionally, several meetings were held regarding these minor modifications as follows:
• May 8, 2018 Budget Study Session #1
Staff presented to City Council five new projects proposed for FY2018/19 as well as a list of 23 CIP projects completed or expecting completion by June 30, 2018 (Attachment 3).
• May 23, 2018 Planning Commission Meeting
State of California Government Code Section 65103 (c) requires each Planning Agency to conduct an annual review of the City’s CIP for consistency with the General Plan. Additionally, Government Code Section 65401 requires that a coordinated program of proposed public works projects be reviewed by the City Planning Agency for conformity with the City’s General Plan. On May 23, 2018, the Planning Commission adopted Resolution PC18-09, determining that the five new proposed CIP projects for FY18-19 are consistent with the City of Manhattan Beach General Plan.
• May 24, 2018 Parking and Public Improvements Commission Meeting
City Staff was scheduled to present the new proposed CIP projects for FY2018/19 to the PPIC at its May 24, 2018 meeting. The PPICs comments are traditionally included in the staff report for the Public Hearing to adopt the upcoming year’s CIP projects and appropriate funding.
• The PPIC’s May 24, 2018 meeting was cancelled due to a lack of quorum. Therefore, there are no comments in this report from the PPIC.
DISCUSSION:
Public Works staff is pleased to submit Resolution 18-0083 (Attachment 1) for City Council adoption as part of the Public Hearing. The updated remaining four-year CIP (Attachment 2) includes twenty-six (26) necessary projects for FY 2018/19, which require a total appropriation of $36,265,000. Of the twenty-six (26) projects, five (5) are new. They were proposed based upon correspondence received from the public as well as operational needs identified by City staff, and include:
- The Strand Resurfacing Project: The project will improve the friction of the Strand sidewalks, in particular when the Strand is wet, and help reduce sliding on the surface.
- Village Field ADA Access Design: Initiation of design work for the installation of a ADA-compliant path of travel (sidewalk) between Park View Drive and the Senior Villas/Village Field. Currently there is no dedicated pedestrian access from the street.
- Hydrodynamic Separator Device Installation: Installation of a trash capture device on a storm drain line to capture trash that enters the storm drain system from a broad area of east Manhattan Beach.
- Two well projects (Well 11A and Well 15): Projects to address water quality issues so that the wells can be fully utilized and thus reduce the need for more expensive imported water.
Summary sheets for all 26 FY 2018/19 projects are provided via the weblink in Attachment 3; they include project descriptions, justification summaries and location maps. The 26 projects included in the FY 2018/19 Budget include:
1. Annual Curb, Gutter and Ramp Replacement
2. Strand Resurfacing Project (new)
3. Village Field ADA Access Design (new)
4. Annual Slurry Seal Program
5. Annual Residential Street Resurfacing Program
6. Street Resurfacing: Marine from Sepulveda to Aviation
7. Morningside Drive: 10th to MBB
8. Street Resurfacing: Arterial & Collector Roadways
9. Ocean Drive Walk Street Crossing
10. Street Resurfacing: Liberty Village
11. Facility Improvements
12. Mariposa Fitness Station
13. Traffic Signal Preemption Devices
14. Annual Non-Motorized Transportation Program
15. Annual Water Pipe Replacement Program
16. Block 35 Ground Level Reservoir Replacement
17. Peck Ground Level Reservoir Replacement
18. Re-drill & Equip Well 15
19. Well Collection Line from Well 11A to Block 35
20. Well 11A Variable Frequency Drive Installation (new)
21. Well 15 Electrical Panel Replacement and VFD Installation (new)
22. Storm Drain Debris Collection Devices
23. Storm Drain Repairs
24. Annual Rehabilitation of Gravity Sewer Mains
25. Pacific Lift Station Upgrade
26. Hydrodynamic Separator Device Installation (new)
FY 2017-2018 Project Update
The Public Works Engineering Division anticipates completing twenty-three during the 2017/18 Fiscal Year (Attachment 4). This represents a significant number of projects completed when compared to previous years, and is attributable to the additional engineering staff supporting the CIP program.
PUBLIC OUTREACH/INTEREST:
A Public Notice was published in the Beach Reporter newspaper on May 31, 2018 and June 7, 2018 announcing the Public Hearing for the June 19, 2018 City Council Meeting to adopt the Capital Improvement Plan.
ENVIRONMENTAL REVIEW
Receiving this report is not considered a “Project” as defined under Section 15378 of the State CEQA Guidelines; therefore, pursuant to Section 15060(c)(3) of the State CEQA Guidelines the activity is not subject to CEQA. Thus, no environmental review is necessary.
LEGAL REVIEW
The City Attorney has reviewed this report and determined that no additional legal analysis is necessary.
Attachments:
1. Resolution No. 18-0083
2. Fiscal Year 2018-2022 Remaining 4-Year Plan
3. Projects Requiring Appropriation Fiscal Year 2018-2019 (Web-Link Provided)
4. Completed CIP Projects Fiscal Year 2017-2018
5. PowerPoint Presentation