TO:
Honorable Mayor and Members of the City Council
THROUGH:
Bruce Moe, City Manager
FROM:
Erick Lee, Public Works Director
Katherine Doherty, City Engineer
Bianca Cardenas, Associate Engineer
SUBJECT:Title
Review and Select the Design Option for Decorative Crosswalks in North Manhattan Beach and Adopt Resolution Nunc Pro Tunc No. 23-0024 for Work to be Completed in Conjunction with the Biennial Slurry Seal Project which Qualifies for a Categorical Exemption Pursuant to Section 15301 Class 1 of the State CEQA Guidelines (Public Works Director Lee).
(Estimated Time: 30 Mins.)
A) DISCUSS AND PROVIDE DIRECTION
B) ADOPT RESOLUTION NUNC PRO TUNC NO. 23-0024
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Recommended Action
RECOMMENDATION:
Staff recommends that the City Council:
a) Review options and direct staff on the design for the decorative crosswalks in North Manhattan Beach; and
b) Adopt Resolution Nunc Pro Tunc No. 23-0024 amending Section 3 of Resolution No. 23-0003 and increasing the authorization for the City Manager and/or his or her designee to approve additional work, if necessary, for up to $204,138 regardless of design option selection.
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FISCAL IMPLICATIONS:
The cost breakdowns for decorative crosswalk options are below.
Options 1, 2, or 3
There are no additional fiscal implications associated with the selection of any of these options. The cost of the decorative crosswalk included in the project budget does not change from the $326,822 amount indicated in Staff Report 23-0030 as presented during the City Council meeting on January 17, 2023.
Option 4
The total cost of this option is $139,310, which represents a reduction in costs of $187,512 when compared to Options 1 through 3. As this option reduces the amount of decorative elements, it is anticipated that approximately $243,635 will be returned to the Public Arts Trust Fund. This change in scope would necessitate utilizing $56,123 of contract contingency from the Gas Tax Fund to construct the continental crosswalks. Adjustments to the project budget will be made via contract change order, and no additional appropriations are needed.
Option 5
The cost of the eight decorative crosswalks does not change from the $326,822 amount indicated in Staff Report 23-0030 as presented during the City Council meeting on January 17, 2023. However, if selected, Option 5 would increase project costs by $41,740 for additional pavement preparation work. That amount would be made via contract change order, and no additional appropriations are needed. Additional costs of approximately $50,000 would also be incurred in the future to install a new logo or graphic at the center of the intersection of Rosecrans Avenue and Highland Avenue as part of a separate project.
Regardless of City Council’s design selection for the decorative crosswalks, a Resolution Nunc Pro Tunc is necessary to correct a typographical error on Resolution No. 23-0003 that was adopted during the January 17, 2023 City Council meeting. Within Resolution No. 23-0003, the authorization for the City Manager and/or his or her designee to approve additional work was incorrectly stated as $178,238. The correct amount of this authorization should have been $204,138, as indicated in Staff Report 23-0030.
BACKGROUND:
At the January 17, 2023 Regular City Council Meeting, Council adopted Resolution No. 23-0003, awarding a construction agreement to Pavement Coatings Co. for the Slurry Seal Project in the north area of the Sand Section. In addition to slurry seal application on select roadways, the work to be performed by Pavement Coatings Co. also includes replacement of eight decorative crosswalks at four intersections along Highland Avenue, which were included as an additive bid item during the bid solicitation.
During the meeting, City Council was presented with two options for the re-installation of decorative crosswalks in the North Manhattan Beach area. Both options involve the surface application of the existing blue brickwork pattern located at four intersections along Highland Avenue. The first option was to include the existing surfboard graphic at the center of four crosswalks at Rosecrans Avenue and Highland Avenue. The second option was to incorporate a new un-trademarked surfer logo recommended by the North Manhattan Beach Business Improvement District (NMB-BID) instead of using the existing surfboard graphic at this intersection’s crosswalks.
Following discussion, City Council directed staff to provide additional design options for the Council to consider at a future meeting.
DISCUSSION:
The following options are presented for City Council’s consideration as described below and shown in the attached PowerPoint Presentation:
Option 1
Design Description: The existing brick pattern is surface-applied at eight crosswalks. The existing surfboard graphic is maintained in the center of the four crosswalks at Rosecrans Avenue and Highland Avenue.
Total Option 1 Cost: No change in project cost.
Option 2
Design Description: The existing brick pattern is surface-applied at eight crosswalks. The existing surfboard graphic at the center of the four crosswalks at Rosecrans Avenue and Highland Avenue is replaced by the surfer logo created by the NMB-BID.
Total Option 2 Cost: No change in project cost.
Option 3
Design Description: The existing brick pattern is surface-applied at eight crosswalks. The existing surfboard graphic at the center of the four crosswalks at Rosecrans Avenue and Highland Avenue is replaced by the City’s logo.
Total Option 3 Cost: No change in project cost.
Option 4
Design Description: All eight decorative crosswalks are replaced with continental crosswalks (the City Standard), and one 22’ diameter City logo is applied at the center of the intersection at Highland Avenue and Rosecrans Avenue. Due to the presence of alligator cracking at the location of the proposed logo, asphalt grinding followed by placement of a 1.5-inch asphalt overlay is recommended to provide an adequate surface for application. The cost impact associated with omitting the decorative crosswalks, preparing the roadway surface at Highland Avenue and Rosecrans Avenue, and adding a 22’ logo at that intersection equates to a cost savings of approximately $243,635 for the Public Arts Trust Fund. However, $56,123 will be drawn from the project contingency for the installation of continental crosswalks, resulting in a net cost savings to the Project on the order of $187,512.
Total Option 4 Cost: $139,310 (inclusive of a 25% contingency). Anticipated Reduction in Overall Project Cost: Approximately $187,512.
Option 5
Design Description: The existing brick pattern is surface-applied at eight crosswalks without the inclusion of a graphic or logo within any of the decorative crosswalks. The intersection of Rosecrans Avenue and Highland Avenue receives an asphalt grind and overlay in anticipation of a logo being installed at the center of the intersection at a later date. The NMB-BID would propose a new logo or graphic to City Council for discussion and direction at a future Council meeting, to be purchased and installed as part of a separate project. The pavement preparation will cost approximately $41,740, which may be paid for by the project contingency. No additional appropriations are necessary in order to complete the 8 decorative crosswalks and asphalt preparation.
Total Option 5 Cost: Immediate increase of $41,740, which could be paid from the project contingency. Costs associated with the design and installation of a 22’ logo at a future date are not included. Those future costs are anticipated to total approximately $50,000.
It should be noted that Option 4 and 5 would not be a scramble crosswalk design where all vehicular traffic is stopped during an “all red” rotation of traffic lights.
The Slurry Seal Project is expected to complete construction no later than May 26, 2023, in order to avoid the summer season. The decorative crosswalk materials currently have a six to eight week lead-time. In order for the construction contractor to perform pre-construction requirements, order materials, and complete work during this project, a final design selection is needed at this time. If a final decision is not made, the decorative crosswalk work will need to be omitted from this project and bid separately as a future project, adding cost and time.
PUBLIC OUTREACH:
The NMB-BID discussed this item during its February 15, 2023 Advisory Board Meeting, reviewed various design alternatives, and recommended that the City Council select Option 5 for the crosswalk designs.
Discussion and planning will remain ongoing with the NMB-BID and the Manhattan Beach Chamber of Commerce regarding project details. The businesses and residents impacted by this project will be provided with advance information regarding the project, including dates and times of construction. Contact information will also be provided for residents who require additional information. Notices will be sent to residences adjacent to the work once the project timeline has been confirmed and work is ready to commence.
ENVIRONMENTAL REVIEW:
The City has reviewed the proposed project for compliance with the California Environmental Quality Act (CEQA) and has determined that the project qualifies for a Categorical Exemption pursuant to Section 15301 Class 1 (repair and maintenance of existing public facilities, involving negligible or no expansion of use) of the State CEQA Guidelines. A Notice of Exemption was filed with the Los Angeles County Clerk’s Office for the Project.
LEGAL REVIEW:
The City Attorney has reviewed this report and determined that no additional legal analysis is necessary.
ATTACHMENTS:
1. Resolution Nunc Pro Tunc No. 23-0024
2. PowerPoint Presentation