TO:
Honorable Mayor Powell and Members of the City Council
THROUGH:
David N. Carmany, City Manager
FROM:
Jim Arndt, Public Works Director
Juan Price, Maintenance Superintendent
Clay Curtin, Management Analyst
SUBJECT: Title
Final Progress Payment in the Net Amount of $272,723.16 to Martinez Concrete, Inc. for the Section 7 (Longfellow Avenue to 45th Street, Valley Drive/Blanche Road to The Strand) Concrete Repair Project; Acceptance of the Section 7 Concrete Repair Project as Complete; and Filing of the Appropriate Notice of Completion and Release of Retention in the Amount of $31,875.06
APPROVE
Body
____________________________________________________________________
RECOMMENDATION:
Staff recommends that the City Council: a) approve the issuance of a final payment in the net amount of $267,733.47 to Martinez Concrete, Inc.; b) formally accept the Section 7 Concrete Repair Project as complete; and c) authorize the filing of the appropriate Notice of Completion and the release of retention in the amount of $31,612.54.
FISCAL IMPLICATIONS:
Funding in the amount of $700,000.00 was appropriated by City Council through the fiscal year 2011-2012 Capital Improvement Program (CIP) from Proposition 42 ($680,000), Transportation Development Act Article III funds ($20,000). Additional Carryover funds in the amount of $46,441.83 are available from previous year projects and are recommended for use to fully fund this project. The table included on Attachment 1 indicates available funding, expected costs, and anticipated balance for the project after completion. An updated summary of expenditures and revenues is also included.
BACKGROUND:
At its meeting of June 5, 2012, City Council authorized the City Manager to award a contract in the amount of $634,228.48 for the Section 7 Concrete Repair Project to Martinez Concrete, Inc. of Azusa, CA.
This project is part of the ongoing concrete repair and maintenance program. This annual program removes and replaces damaged or displaced concrete sidewalks, curbs, gutters and drive approaches in the City right-of-way to eliminate trip hazards and to mitigate gutter ponding. Upgrades such as the installation of curb ramps are also constructed through the program. Work under the program is performed through a competitively bid contract.
Traditionally, staff coordinates concrete repairs (primarily curb, gutters, and concrete drainage swales) with established slurry seal maintenance districts. The goal is to provide a programmed approach to street maintenance in which street repairs, slurry sealing, sidewalk repairs, and traffic markings are completed in the same year on a seven-year cycle.
The City is responsible for all concrete improvements within the right-of-way except sidewalks and drive approaches, which are the responsibility of adjacent property owners. The City's Municipal Code assigns the responsibility for repairing sidewalks and driveways to adjacent property owners (Chapter 7.12.010 -7.12.030). The competitively bid contract ensures residents who must effect repairs to the sidewalks adjoining their properties receive the best possible value. Work completed under this contract which is adjacent to private property will be billed to the property owner and the funds reimbursed to the Prop. 42 Gas Tax Fund.
Staff has included concrete work valued at up to $233,850.20 in the recommended contract that would be reimbursed to the City by property owners as authorized by Manhattan Beach Municipal Code Chapter 712.010-7.12.030. Funds to cover this portion of the project plus the corresponding portion of the 10% contingency ($23,385.02) have been included in the budget and will be returned to the Prop. 42 Gas Tax unreserved fund balance upon payment by the property owners.
Notification of Property Owners
Staff notified all affected property owners in February 2012 of the impending concrete repair project and their responsibility to repair the sidewalk and driveway through a notice describing the program and the competitive bidding process. Property owners will receive additional notice as the construction gets nearer their property, with a minimum of three days notice prior to the work.
DISCUSSION:
Since award of the contract, Martinez Concrete, Inc. has completed 100% of the construction. Due to extra work assigned to the contractor by the City, there were an additional fifteen days added to the initial completion date. Work was completed on September 21, 2012. Weekly status reports and updates were delivered as part of the Public Works Department's ongoing outreach to interested parties who have enrolled in the automated notification program.
The Contractor has submitted a request for a final payment in the net amount of $272,723.16. All work items covered by this payment have been reviewed by the Public Works Department and found to be in conformance with the plans and specifications.
Attachments:
1. Updated Summary of Project Financials
2. Map of Section 7 Concrete Repair Locations