TO:
Honorable Mayor and Members of the City Council
THROUGH:
Bruce Moe, City Manager
FROM:
Erick Lee, Public Works Director
Katherine Doherty, City Engineer
Gilbert Gamboa, Principal Engineer
SUBJECT:Title
Consideration of a Resolution Awarding a Construction Agreement to Oppenheimer National for the Polliwog Park Fitness Station Replacement Project for $196,901 Including Contingency; and Determining that the Project Qualifies for a Categorical Exemption Pursuant to Section 15301 of the State CEQA Guidelines (Public Works Director Lee).
A) ADOPT RESOLUTION NO. 24-0022
B) MAKE DETERMINATION OF EXEMPTION PURSUANT TO CEQA
Body
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RECOMMENDATION:
Staff recommends that City Council:
1. Adopt Resolution No. 24-0022:
a. Awarding a construction contract to Oppenheimer National for the Polliwog Park Fitness Station Replacement Project (Fitness Station Project) for $178,901; and
b. Authorizing the City Manager to execute the agreement and authorizing the City Manager and/or his or her designee to approve an extra work contingency up to $18,000; and
c. Approving the Final Plans and Specifications for the Project.
2. Determine that the project is categorically exempt pursuant to State CEQA Guidelines Section 15301.
FISCAL IMPLICATIONS:
Sufficient funds of $196,901 are currently available for the construction agreement under consideration with Oppenheimer National within the CIP Fund. A Budget and Expenditure Summary Report is attached.
BACKGROUND:
The installation of the National Fitness Campaign (NFC) fitness court and equipment at Polliwog Park is included in the City’s 5-Year Capital Improvement Plan. Staff selected the NFC fitness court equipment because it provides opportunities for people of all ages and fitness levels, will accommodate more users than the current fitness station, and provides a variety of additional fitness opportunities. The NFC fitness court provides a seven-station body weight fitness circuit. It uses no weights or machines, instead relying on a graduated training system of maneuvering and lifting one’s body weight. Each of the seven stations offers training for one essential body movement, including core, squatting, pushing, lunging, pulling, agility, and bending. The NFC fitness court also has the capability for the public to use an app on a smartphone to conduct many different workouts.
The fitness court is made of sustainable, recyclable materials, including 70% recycled rubber flooring and recycled steel framing. The project will replace the existing fitness equipment located in Polliwog Park adjacent to Redondo Avenue.
DISCUSSION:
The improvements to the Polliwog Park Fitness Station will include the demolition of the existing fitness equipment, foundations, and appurtenances, construction of a new concrete slab mat foundation, installation of a new NFC fitness tile court and equipment, and replacement of adjacent concrete sidewalk and perimeter grass turf including all incidental work.
Construction Bids
Bids for the Polliwog Park Fitness Station Replacement Project (Bid No. E1290-24C) were solicited on a competitive basis under the provisions of the California Public Contract Code in January 2024. The Project was advertised on the City of Manhattan Beach Public Works Department Bid Opportunities webpage and the City’s Bid Portal with PlanetBids (an online service that connects vendors, suppliers, and contractors to government procurement opportunities). Staff also notified several contractors who had completed comparable facility projects regarding this project. In addition, to allow for adequate examination of the project site before bidding, staff conducted a pre-bid meeting for contractors, material suppliers, and interested parties.
Three bids were received on February 1, 2024. The bids ranged from a low bid of $178,901 to the highest bid of $219,023 as follows:
Contractor Total Bid Amount
Oppenheimer National $ 178,901
RE Schultz Construction, Inc. $ 212,275
RAMCO, General Engineering Contractors, Inc. $ 219,023
Engineer’s Estimate $ 160,000
All bid packets were analyzed for arithmetical errors, completeness, accuracy, etc. Oppenheimer National’s bid was reviewed by staff and found to be responsive. Representatives of agencies where work has been performed by Oppenheimer National have indicated that the work performed was comparable to the Project scope of work and their satisfaction. The current project was discussed with representatives of the firm and they expressed confidence in their bid and a desire to perform the work in a timely and acceptable manner.
The total Project scope included the following general improvements:
• Mobilization
• Removal and disposal of existing fitness station equipment and appurtenances
• Removal and disposal of existing site improvements (curb, fence, sidewalk)
• Construction survey and grading
• Construction of new concrete slab foundation and adjacent sidewalk
• Installation of City furnished fitness area tile and equipment
• Removal and replacement of additional park area sidewalk
Therefore, staff recommends that the City Council award a construction agreement to Oppenheimer National for $178,901 and that the City Manager and/or his or her designee be authorized to approve change orders up to $18,000 for additional work.
The Notice to Proceed will be issued as soon as the Council-approved award package is finalized. Construction installation is anticipated to start in April 2024 and be completed in June 2024. Allowable construction hours will be from 7:30 AM to 4:30 PM, Monday through Friday.
PUBLIC OUTREACH:
A community outreach meeting was held at the project site in March 2022 during the initial planning phase, and Parks and Recreation staff has also reached out to the Manhattan Beach Unified School District.
Once the construction phase begins, public outreach will include an initial project construction notice mailed to nearby residents and periodic updates at construction milestones on the City website.
ENVIRONMENTAL REVIEW:
The City has reviewed the proposed project for compliance with the California Environmental Quality Act (CEQA) and has determined that the project qualifies for a Categorical Exemption pursuant to Section 15301 Class 1 (repair and maintenance of existing public facilities, involving negligible or no expansion of use) of the State CEQA Guidelines. A Notice of Exemption was filed with the Los Angeles County Clerk’s Office for the Project.
LEGAL REVIEW:
The City Attorney has reviewed this report and determined that no additional legal analysis is necessary.
ATTACHMENTS:
1. Resolution No. 24-0022
2. Agreement - Oppenheimer National
3. Bid Proposal
4. Plans and Specifications (Web-Link Provided)
5. Budget and Expenditures Summary Report
6. Location Map