TO:
Honorable Mayor Powell and Members of the City Council
THROUGH:
David N. Carmany, City Manager
FROM:
Jim Arndt, Public Works Director
Raul Saenz, Utilities Manager
SUBJECT:Title
Two-Year Contract Extension with John L. Hunter and Associates for Restaurant Stormwater Inspection Services in the Amount of $39,260; and Contract Amendment to Include the Fats, Oils and Grease Source Control Program Inspections in the Amount of $21,982.
APPROVE
Body
____________________________________________________________________
RECOMMENDATION:
Staff recommends that the City Council:
a) Award a two-year contract extension to John L. Hunter and Associates for Restaurant Stormwater Inspection Services in the amount of $39,260; and
b) Amend the contract to include Fats, Oils and Grease (FOG) inspections in the amount of $21,982.
FISCAL IMPLICATIONS:
Sufficient funds are available in the Public Works Department's Storm Drain and Sewer Maintenance budgets for these services.
BACKGROUND:
Since 2006, the City of Manhattan Beach, along with the cities of Hermosa Beach, Redondo Beach, and Torrance in cooperation with the Santa Monica Bay Restoration Commission, has implemented the Clean Bay Restaurant Certification program targeting food service establishments to prevent stormwater pollution of our beaches and ocean. On January 6, 2009, City Council awarded a three-year Restaurant Stormwater Inspection contract in the amount of $48,450 to John L. Hunter and Associates. This contract allows for two one-year extensions. The scope of work includes conducting 140 restaurant inspections, follow up inspections, recording the results, offering Best Management Practices (BMPs) to the restaurant staff, providing education and outreach materials, and updating restaurant information.
On July 7, 2009, City Council revised Title 5 - Sanitation and Health of the City of Manhattan Beach Municipal Code with the addition of Chapter 5.38 - Fats, Oils and Grease (FOG) Management and Discharge Control. A key element of Chapter 5.38 is a FOG Source Control Program, which is intended to reduce sanitary sewer overflows resulting from line blockages, and to protect public health and the environment by minimizing public exposure to unsanitary conditions. The City ensures restaurant compliance with Chapter 5.38 through annual site inspections, which include requirements to maintain logs and records, waste hauling frequencies, and proper operation and maintenance of grease interceptors and other grease control devices. These inspections are currently being performed by John L. Hunter and Associates through a separate contract.
DISCUSSION:
Staff recommends exercising the two one-year options for the Restaurant Stormwater Inspections and adding the FOG Inspections to be co-terminus. The contract amendment adds FOG inspections to the contract, which will be charged at a discounted rate of $58 per inspection. The discounted savings results from reductions in travel time, and overlapping administrative work associated with the combined Restaurant Stormwater and FOG inspections. The cost savings realized through combining the Programs, as opposed to running them independently, results in FOG inspections savings of $8,128 over the two year life of the contract extension.
John L. Hunter and Associates has performed well on both the Restaurant Stormwater and FOG inspections. As a result, staff recommends awarding a two-year extension to John L. Hunter and Associates for Restaurant Stormwater Inspections and amending the contract to include FOG inspections. If approved, the contract will be in the form of a purchase order.
Attachments:
1. Clean Bay Restaurant and Fats, Oils, Grease Inspections Proposal
2. Clean Bay Restaurant and Fats, Oils, Grease Contract Amendment No. 2