TO:
Honorable Mayor and Members of the City Council
THROUGH:
Talyn Mirzakhanian, City Manager
FROM:
Masa Alkire, A.I.C.P., Community Development Director
Erik Zandvliet, T.E., City Traffic Engineer
SUBJECT:Title
Consideration of a Resolution Approving a Local Match Contribution of $72,000 from the Unreserved Measure R Fund Balance for the LA County Manhattan Beach Boulevard Traffic Signal Synchronization Project (Unbudgeted) (Community Development Director Alkire).
A) ADOPT RESOLUTION NO. 26-0015
B) APPROPRIATE FUNDS
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RECOMMENDATION:
Staff recommends that the City Council adopt Resolution No. 26-0015 to approve a local match contribution of $72,000 from the unreserved Measure R fund balance for the LA County Manhattan Beach Boulevard Traffic Signal Synchronization Project.
FISCAL IMPLICATION:
An appropriation of $72,000 is needed from the unreserved Measure R Fund balance to fully fund the City’s Local Match contribution to the LA County Manhattan Beach Boulevard Traffic Signal Synchronization Project. This Project is funded by Metro, and South Bay Traffic Forum Measure R Highway Program Funds and Proposition C Funds, along with local match contributions from applicable municipalities, pursuant to a 2013 Metro Call For Projects Grant that is administered by the Los Angeles County Department of Public Works.
BACKGROUND:
In 2013, Los Angeles County Department of Public Works (County) applied for a Metro Call for Projects Grant for the South Bay Forum Traffic Signal Corridors Project (Project). (See Attachment) The City submitted a support letter in conjunction with the grant application. (See Attachment) The County has completed preliminary engineering, final design and contract administration and will perform construction engineering, traffic control and other work necessary to complete the installation of traffic signal improvements at the intersections of Manhattan Beach Blvd and Poinsettia Ave, Target Driveway, Meadows Ave, Peck Ave, Redondo Ave, and Aviation Blvd. This work is included in a County administered project on behalf of all shared jurisdictions, which includes work within the City of Manhattan Beach.
Under the Metro Call for Projects Memorandum of Understanding, the City is responsible for a 20% share of the cost that the County incurs to complete the proposed improvements within the City. The County will collect the City’s share of project costs based on the Project’s Engineering Estimate (See attachment). The City’s estimated portion of the Project is summarized below:
Manhattan Beach Local Match Summary
Construction Contract (MB Signals Only) $ 41,900.00
Preliminary Engineering (PE =30%) 12,600.00
Construction Engineering (CE=20%) 8,400.00
Contingency (20%) 8,400.00
Contract City Liability Trust Fund (CCLTF=3.5%) 700.00
TOTAL $ 72,000.00
Pursuant to the adoption of the proposed Resolution, the City agrees to finance its jurisdictional share of the project cost which is estimated to be $72,000.00. The project cost includes the City's estimated contribution (3.5%) to the County’s Liability Trust Fund under the terms of the General Services Agreement. The City's actual cost will be determined by the final accounting 120 days after project completion, which cost will be based on the improvements located within City's jurisdiction. At the completion of all improvements, the County will tabulate the final accounting of expenditures to determine the actual costs involved. If the City’s initial deposit is less than actual costs incurred, the County will invoice the City for the difference. However, if the City’s initial deposit is more than the actual costs incurred, the County will then refund the difference to the City.
The City agrees to issue a no-fee permit(s) authorizing the County to construct the portion of the project within the City's jurisdiction. All work by the County will be in conformance with the City’s Traffic Signal Maintenance Agreement and General Services Agreement with the County.
DISCUSSION:
The Project includes Traffic Signal Synchronization (TSSP), Intelligent Transportation Systems (ITS) improvements and other operational improvements on three major arterial highways in the South Bay, including Manhattan Beach Boulevard between Manhattan Avenue and Van Ness Avenue. The TSSP component of the project will improve traffic signal operations along Manhattan Beach Boulevard by upgrading each traffic signal to federal and State standards, providing additional vehicle detection to improve vehicle traffic flow, and installing the appropriate components to enable each signal to be fully coordinated with the entire signal network. In addition, the Project includes the expansion of the ITS components, including devices to support traffic control system operations, monitoring and arterial performance measurements.
The City’s own Manhattan Beach Advanced Traffic Signal (MBATS) System Project will complement the TSSP project by providing the fiber communication network necessary to operate the system. The TSSP project includes the expansion of the County’s existing Advanced Transportation Management System (ATMS) to include Manhattan Beach Boulevard. Expansion of the ATMS will provide two-way communications, real-time database management and control and monitoring functions between the traffic signal controllers and the County’s Traffic Management Center. The ATMS will allow the City to control its traffic signal operations through the Traffic Management Center, monitor traffic signal operations for malfunctions and respond to arterial congestion caused by incidents and special events.
PUBLIC OUTREACH:
The general public has been informed of this agenda item as part of the City’s standard meeting notice practices via public bulletin boards, website calendar and social media.
ENVIRONMENTAL REVIEW:
The City has environmentally reviewed these proposed traffic control devices pursuant to the California Environmental Quality Act (Public Resources Code Sections 21000, et seq. (“CEQA”), the State CEQA Guidelines (California Code of Regulations, Title 14, Sections 15000 et seq.), and the City’s environmental guidelines. Pursuant to CEQA Guidelines Section 15301, the City has issued a Class 1(c) Categorical Exemption because the traffic control devices authorize a minor alteration to the City’s existing streets involving only a negligible change in the use of the City’s existing streets.
LEGAL REVIEW:
The City Attorney has reviewed this report and determined that no additional legal analysis is necessary. The City Attorney has approved the proposed resolution as to form.
ATTACHMENTS:
1. Resolution No. 26-0015
2. Agreement - LA Metro (Call For Projects Funding - F7310)
3. South Bay Traffic Forum Traffic Signal Corridors Project Fact Sheet
4. City Intention Letter LACO MBB TSSP Project (December 20, 2012)
5. MBB TSSP Project Cost Local Match Summary