TO:
Honorable Mayor and Members of the City Council
THROUGH:
Bruce Moe, City Manager
FROM:
Erick Lee, Public Works Director
Katherine Doherty, City Engineer
Helen Shi, Senior Civil Engineer
SUBJECT:Title
Formally Accept as Complete the Manhattan Beach Boulevard and Peck Avenue Traffic Signal Improvement Project; Authorize Filing a Notice of Completion with the County Recorder; and Release Retention (Public Works Director Lee).
A) APPROVE
B) ACCEPT
Body
_________________________________________________________
RECOMMENDATION:
Staff recommends that the City Council:
1. Formally accept as complete the work performed by Calpromax Engineering, Inc. on the Manhattan Beach Boulevard and Peck Avenue Traffic Signal Improvement Project; and
2. Authorize filing of the Notice of Completion with the County Recorder’s Office; and
3. Approve the release of retention for $31,480.14 to Calpromax Engineering, Inc.
FISCAL IMPLICATIONS
The Manhattan Beach Boulevard and Peck Avenue Traffic Signal Improvement Project has a total authorized budget of $1.045 million and is partially funded by two grants totaling $840,000 from the Los Angeles County Metropolitan Transit Authority’s (Metro) Multi-Year Sub-Regional Plan - South Bay Highway Operation Improvements Program.
The construction contract with Calpromax Engineering, Inc. (Calpromax) was awarded for a total not to exceed amount of $734,323. The contractor has completed the work associated with their portion of the project for a total cost of approximately $629,603. Subsequent to acceptance of the work and filing of the Notice of Completion, the retention amount of $31,480.14 will be released to the contractor. Upon acceptance and closure of the project, any remaining non-grant related funds will be returned to the unreserved Measure R Fund balance.
BACKGROUND:
The intersection of Manhattan Beach Boulevard and Peck Avenue was previously operated under an existing 25 year old, two-phase traffic signal system, and pedestrians were accommodated as concurrent movements to the vehicular traffic. Due to its proximity to Meadows Avenue Elementary School, Manhattan Beach Preschool, and Manhattan Beach Middle School, and limited sight distance from a vertical curve immediately west of the intersection, the addition of protected westbound and eastbound left-turn signals was determined to be needed to improve school pedestrian safety by eliminating conflicting left turns when pedestrians cross north and south legs of Peck Avenue.
On August 16, 2022, City Council awarded a $611,936 construction contract for the project to Calpromax and authorized an additional contingency of $122,387 for a total authorized contract amount not to exceed $734,323. The scope of work is listed below as shown on the project plans and delineated in the specifications:
1. Upgrade the existing traffic signal system, including new pavement, curb, gutters, sidewalk, driveway, pedestrian push button, and signal system.
2. Add protected westbound and eastbound left-turn signal phases.
3. Re-profile the intersection pavement to minimize adverse grade situations.
4. Signing and striping layout, landscape/irrigation restoration, and other appurtenant work.
DISCUSSION:
Construction of the Manhattan Beach Boulevard and Peck Avenue Traffic Signal Improvement Project began on March 23, 2023, and was completed on October 6, 2023.
The City processed two change orders:
1. Change Order No. 1 for material price increases during a relatively long time (five months) to coordinate with Metro to acquire a Letter of No Prejudice before executing the construction contract. In addition, per the City’s request, this change order request included the additional cost of touchless pedestrian push buttons.
2. Change Order No. 2 for the additional tasks requested by the City for a pull box, additional asphalt concrete paving, and sidewalk construction.
The total value of the change orders was approximately $39,525.72, which increased the cost of construction to $651,461.72. The contractor has completed the work associated with its portion of the project, with the cost adjustment of $21,859 due to some bid items not constructed per the City request, including a size reduction in the area of concrete, labor cost reduction due to a service cabinet replacement that was considered not necessary, and other miscellaneous items, for a total cost of $629,602.72. Below is a summary of the budget and expenditures.
$734,323.00 Construction Contract Not to Exceed
$611,936.00 Original Construction Contract
$ 32,002.82 Change Order #1 - Material Price Increase Exception
$ 7,522.90 Change Order #2 - Additional Material & Labor
$651,461.72 Total Contract and Change Orders
$651,461.72 Total Construction and Change Orders
($ 21,859.00) Bid Items Deducted by City
$629,602.72 Total Expenditures
The contractor is now requesting formal acceptance of their work on the project. The retention amount of $31,480.14 will be released 35 days after the recordation of the Notice of Completion with the County Recorder. All work has been inspected by the Public Works Department and the County of Los Angeles and was found to be in conformance with the plans and specifications and to be of good quality.
PUBLIC OUTREACH:
Construction notices were distributed to area residents and businesses by Calpromax, and City staff maintained regular communication with the adjacent property owners to keep them abreast of the project schedule and impacts during construction. Updates to the City’s Project website were also provided monthly.
ENVIRONMENTAL REVIEW:
The City reviewed the proposed Project for compliance with the California Environmental Quality Act (CEQA) and previously determined that the Project qualifies for a Class 1(c) categorical exemption pursuant to Section 15301 (Existing Facilities) of the State CEQA Guidelines, since the Project focuses on the existing intersection improvement, involving no expansion of public facilities. A Notice of Exemption was filed with the Los Angeles County Clerk’s Office for the Project.
LEGAL REVIEW:
The City Attorney has reviewed this report and determined that no additional legal analysis is necessary.
ATTACHMENT:
1. Location Map