TO:
Honorable Mayor and Members of the City Council
THROUGH:
David N. Carmany, City Manager
FROM:
Jim Arndt, Public Works Director
Edward Kao, Senior Civil Engineer
SUBJECT:Title
Final Payment in the Net Amount of $143,250.98 to John T. Malloy, Inc. for the 2011-2012 Water Main Replacement Project, Phase 1; Formally Accept the 2011-2012 Water Main Replacement Project, Phase 1 as Complete; Authorize Filing of the Appropriate Notice of Completion; and, Release of Retention in the Amount of $73,954.36.
APPROVE
Line
_____________________________________________________________________
Recommended Action
RECOMMENDATION:
Staff recommends that City Council:
a) Approve a Final Payment in the net amount of $143,250.98 (plus retention of $7,539.52, for a total payment of $150,790.50) to John T. Malloy, Inc. for the Water Main Replacement Project, Phase 1;
b) Formally accept the 2011-2012 Water Main Replacement Project, Phase 1 as complete; and,
c) Authorize filing of the appropriate Notice of Completion and the release of retention in the amount of $73,954.36.
Body
FISCAL IMPLICATIONS:
The City Council has appropriated Water Enterprise Funds in the amount of $2,750,000 for Phase I and II through the fiscal year 2010-2011 and 2011-2012 Capital Improvement Program. Phase I project costs are $1,686,262 (Table 1). A balance of expenditures in the amount of $1,063,738 will remain upon completion of the Phase 1 and are available for Phase 2 (currently under construction). Attachment 3, Tables 1, 2 and 3 contain tabulated budget, expenditure and change order details.
DISCUSSION:
The final payment in the contract is for work performed in Change Order No. 9 in the amount of $150,790.50. It includes work primarily for unanticipated construction work regarding pavement removal and trench excavation ($135,753), additional survey work ($11,475) and Inspector overtime ($3,562.50). Refer to Table 3 in Attachment 3 for an accounting of additional work approved to date and the corresponding balance of contingency funding.
The Contractor has completed the work and is requesting formal acceptance of the work and final payment (Change Order No. 9) in the net amount of $143,250.98. A five percent (5%) retention in the amount of $73,954.36 would be released upon the expiration of 35 days after recordation of the Notice of Completion with the County Recorder. All work inspected by the Public Works Department has been found to be in conformance with the plans and specifications.
CONCLUSION:
Staff recommends that City Council:
a) Approve a Final Payment in the net amount of $143,250.98 (plus retention of $7,539.52, for a total payment of $150,790.50) to John T. Malloy, Inc. for the Water Main Replacement Project, Phase 1;
b) Formally accept the 2011-2012 Water Main Replacement Project, Phase 1 as complete; and,
c) Authorize filing of the appropriate Notice of Completion and the release of retention in the amount of $73,954.36.
Attachments:
1. Map Phase 1 Water Main Replacements
2. Map Phase 2 Water Main Replacements
3. Funding, Expenditures, Project Limits and Change Orders