TO:
Honorable Mayor Powell and Members of the City Council
THROUGH:
Mark Danaj, City Manager
FROM:
Cathy A. Hanson, Human Resources Director
SUBJECT:Title
(a) Reclassify the Existing Senior Deputy City Clerk position from the Teamsters Bargaining Group to Management Confidential.
(b) Establish a Salary Range and Benefits for the previously Council-approved and Budgeted Full- Time Graphic Artist Classification (Human Resources Director Hanson).
APPROVE
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Recommended Action
RECOMMENDATION:
Staff recommends that the City Council:
(a) Reclassify the Existing Senior Deputy City Clerk position from the Teamsters Bargaining Group to Management Confidential.
(b) Establish a Salary Range and Benefits for the previously Council-approved and Budgeted Full- Time Graphic Artist Classification.
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FISCAL IMPLICATIONS:
There are no fiscal implications associated with the recommended action. The Graphic Artist position costs are included in the FY 2014-2015 adopted budget. The reclassification of the Senior Deputy City Clerk position is expected to be cost neutral since the recommended action is only to move the position from the Teamsters into Management/Confidential. The salary range will be similar under the new classification.
BACKGROUND:
Historically, the Parks and Recreation Department have contracted out graphic art projects and used a part-time Graphic Artist to meet the needs of the Department. In the Fiscal Year (FY) 2014 - 2015 budget, City Council approved the addition of a full time Graphic Artist position.
This position will be able to perform a majority of the currently contracted out projects as well as spearhead implementing the Department's new marketing plan and social media efforts.
The City currently has a full time Senior Deputy City Clerk classification that is part of the Teamsters bargaining unit. This position is currently vacant but will be filled in the next couple of months.
As positions become vacant, human resources staff works with department management to determine if the classification should be updated prior to recruitment. In this case, staff recommends that this position be removed from the Teamsters Bargaining Group and placed in the Management/Confidential group and designating the position as "At Will."
DISCUSSION:
In order to better meet the graphic art needs of the Parks and Recreation Department and to reduce the reliance on an outside firm, a full time Graphic Artist position was approved and budgeted for in the Fiscal Year 2014-2015 approved budget.
Staff conducted a salary range survey of the City's benchmark cities to determine the recommended Teamster salary range for the Graphic Artist. Based on that survey, staff recommends this classification five step base pay as:
A - $3,890 AA - $4,085 B - $4,289 C - $4,503 D - $4,728 E - $4,964
The position will receive benefits designated for the Teamsters Union.
Moving the Senior Deputy City Clerk position to the Management/Confidential group will allow the department additional flexibility in order to utilize the Senior Deputy City Clerk to act as a back up to the City Clerk in her absence, assist with the open government initiatives, assist with various special projects, and back up the Executive Assistant in her absence in addition to the previously identified roles and responsibilities of the position.
In order to remove the Senior Deputy City Clerk position from the Teamsters bargaining group, Human Resources staff approached the Teamster Representatives to discuss placement of the approved Graphic Artist position and withdrawal of the Senior Deputy Clerk position. The Teamster Representatives agreed to the job duties, salary steps and placement of the Graphic Artist position in Teamsters Unit and the removal of the Senior Deputy Clerk position.
Based on the Senior Deputy City Clerk position's current salary range, staff recommends placing the classification in the Management Confidential (MC) salary range MC1 ($5,029-$6,634). Staff is recommending this position be designated "At Will" and receive benefits designated for the middle management classifications.
These classifications along with the applicable pay and benefits provisions will be added to the Personnel Rules the next time they are amended.
CONCLUSION:
Staff recommends that the City Council approve the recommended salary ranges and benefits for the Senior Deputy City Clerk reclassification and Graphic Artist classification.