TO:
Honorable Mayor and Members of the City Council
THROUGH:
Mark Danaj, City Manager
FROM:
Tony Olmos, Public Works Director
Joe Parco, City Engineer
Edward Kao, Senior Civil Engineer
SUBJECT:Title
Approval of the Plans and Specifications for the 2013-2014 Water Main Replacement Project and Award of Construction Contract to Stephen Doreck Equipment Rentals, Inc. in the Amount of $2,188,070; Appropriate Funds in the Amount of $1,000,000 from Water Fund and Award a construction contract to Stephen Doreck Equipment Rentals, Inc. in the amount of $2,188,070 (Public Works Director Olmos).
APPROVE; APPROPRIATE
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Recommended Action
RECOMMENDATION:
Staff recommends that the City Council:
1. Approve the plans and specifications for the 2013-2014 Water Main Replacement Project;
2. Approve a supplemental appropriation in the amount of $1,000,000 from available water enterprise funds;
3. Award a construction contract to Stephen Doreck Equipment Rentals, Inc. in the amount of $2,188,070; and
4. Authorize the City Manager to approve additional work, if necessary, in an amount not-exceed $330,000 (15%) for the 2013-2014 Water Main Replacement Project.
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FISCAL IMPLICATIONS:
A total of $2,800,000 will be required to complete this project. Funds in the amount of $1.8 million are available from prior fiscal years. An additional appropriation of $1 million from the water fund is required to fully fund the project since the project scope was revised to include Area 3 improvements, which were originally envisioned for FY 15/16 and FY 16/17. A summary of budget and expenditures is provided in Attachment 1.
BACKGROUND:
The original scope of work for this project was to construct water main replacements in Area 2 in the City of Manhattan Beach. In an effort to gain economies of scale, Area 3 was added to the scope. Area 3 was originally planned to occur in FY 15/16 and FY 16/17. Funds for Area 3 previously planned for future fiscal years will no longer need to be budgeted.
Plans and specifications for the 2013-2014 Water Main Replacement Project are available for review at the City Clerk's office at City Hall, located at 1400 Highland Avenue.
Both Area 2 and Area 3 projects are part of the City's annual water main replacement program. Based on the 2010 Water Master Plan, this program replaces old and/or undersized water mains. These main replacements will reduce the risk of main breaks and will enhance fire suppression flows. With this combined project, new 6" diameter ductile iron pipe would replace a total of 10,261 lineal feet of existing water mains in the following streets (Attachment 2):
1. 9th Street; Meadows Avenue to Rowell Avenue, 585 feet
2. 10th Street: Meadows Avenue to Rowell Avenue, 573 feet
3. 11th Street; Meadows Avenue to Rowell Avenue 576 feet
4. Rhonda Drive /Longfellow Drive; Kuhn Drive N. to Kuhn Drive S. 1735 feet
5. Terraza Place; Rhonda Drive to end, 325 feet
6. Chabela Drive; Keats Street to Longfellow Drive, 457 feet
7. Altura Way; Keats Street to Longfellow Drive, 475 feet
8. Shelley Street; Prospect Avenue to Chabela Drive, 542 feet
9. 5th Street; Rowell Avenue to Peck Avenue, 720 feet
10. 3rd Street; Rowell Avenue to Peck Avenue, 720 feet
11. Redondo Avenue; 2nd Street to Artesia Blvd., 2656 feet
12. 2nd Street; Redondo Avenue to Aviation Blvd., 897 feet
Additional work includes: installation of 5 new fire hydrants, re-connection of 4 existing fire hydrants and installation of 2" water blow-off assemblies at four sewer pump stations.
Environmental Review
The California Environmental Quality Act (CEQA) requires public agencies to document and consider the environmental implications of their actions. Based on the scope of work, the project is categorically exempt pursuant to Section 15302, Class 2(c). A Notice of Exemption has been filed with the Los Angeles County Clerk's office for the project.
DISCUSSION:
Bids were solicited on an open and competitive basis in accordance with the provisions of the State Public Contract Code. The project was advertised for bids in seven (7) construction industry publications and was listed on the City's website for upcoming bids. Subsequently 22 sets of plans and specifications were provided to contractors, sub- contractors, and material suppliers.
A total of nine (9) competitive bids were received and opened on April 22, 2015. The bids ranged from the low bid of $2,188,070 by Stephen Doreck Equipment Rentals, Inc. to the highest bid of $3,767,154. Stephen Doreck Equipment Rentals, Inc.'s bid was reviewed by the Public Works Department and found to be responsive. Stephen Doreck Equipment Rentals, Inc. listed All American Asphalt, Inc. and International Flow Tech as the only subcontractors allowed to perform work under this contract. Stephen Doreck Equipment Rentals Inc. will perform more than 50% of the work as required in the special provisions for the project. Representatives of agencies where work has been performed by Stephen Doreck Equipment Rentals, Inc. have indicated that the work performed was to their satisfaction. The project was discussed with a representative of the firm and he expressed confidence in his bid and a desire to perform the work.
Authorizing the City Manager to approve additional work in an amount not-to-exceed $330,000 (15% of bid) would expedite the construction on this project. Projects that involve extensive excavation have a higher probability for encountering unforeseen conditions. If the contingency is approved with this construction contract award, staff will report the status of any additional work to the City Council at the end of the project.
PUBLIC OUTREACH/INTEREST:
The residential areas impacted by these projects will be provided advance information regarding the project, including dates and times of construction and the impacts on traffic flow. Contact information will also be provided for residents who require additional information.
CONCLUSION:
Staff recommends that the City Council approve the plans and specifications for the 2013-2014 Water Main Replacement Project; approve a supplemental appropriation in the amount of $1,000,000 from available water enterprise funds; award a construction contract to Stephen Doreck Equipment Rentals, Inc. in the amount of $2,188,070; and authorize the City Manager to approve additional work, if necessary, in an amount not-exceed $330,000 (15%) for the 2013-2014 Water Main Replacement Project.
Attachments:
1. Budget and Expenditures
2. Project Map
3. Construction Agreement