TO:
Honorable Mayor and Members of the City Council
THROUGH:
Bruce Moe, City Manager
FROM:
Erick Lee, Public Works Director
Katherine Doherty, City Engineer
Jeff Fijalka, Senior Civil Engineer
SUBJECT:Title
Consideration of a Resolution Authorizing an $8,535,000 Funding Agreement with the State Water Resources Control Board for the 28th Street Stormwater Infiltration Project (Public Works Director Lee).
ADOPT RESOLUTION NO. 22-0065
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Recommended Action
RECOMMENDATION:
RECOMMENDATION:
Staff recommends that the City Council adopt Resolution No. 22-0065 authorizing the Public Works Director to execute a funding agreement with the State Water Resources Control Board for the 28th Street Stormwater Infiltration project, and any subsequent administrative amendments, and to carry out the responsibilities under the funding agreement, including certifying invoices and disbursement requests for project costs on behalf of the City.
FISCAL IMPLICATIONS:
In June 2020, CWE, a design consultant working on behalf of the City, submitted an application for grant funding to the State Water Resources Control Board (SWRCB) for the 28th Street Stormwater Infiltration Project. On February 23, 2021, the City was notified that the funding application for the Proposition 1 State Water Grant Program was not awarded, but rather the Project was placed on a “standby” list. Then, on March 4, 2022, the City was notified that Proposition 1 Grant funds have been awarded in the amount of $8,535,000. These funds will be paid to the City on a reimbursement basis.
The SWRCB was the third agency to award grant funds to the 28th Street Stormwater Infiltration Project. Collectively, the project has been awarded $31,091,596 in grant funds. The total project cost was originally estimated at approximately $16,697,100. However, the actual costs of the project will not be known until after the project is designed and bid out via the public contracting process. Once finalized, total project expenditures and grant reimbursement revenues will be programmed as part of the Capital Improvement Program budget.
BACKGROUND:
The 28th Street Stormwater Infiltration Project, formerly known in other documents as the “Manhattan Beach Stormwater Infiltration Project” and identified in the resolution for SWRCB funding as the “Beach Infiltration Project at the 26th Street Parking Facility,” is a regional multi-benefit project that will capture and retain the 85th percentile (“first flush”) stormwater runoff from 62% of the drainage area of the City. This runoff normally outfalls at the beach at the terminus of 28th Street in the northern part of the City. The 28th Street storm drain outfall extends out to the shoreline, is submerged during the tide and is subject to tailwater conditions in the storm drain that can create backflow and localized flooding. The project will divert stormwater from the 28th Street storm drain for subsurface pre-treatment, storage and infiltration. The subsurface storage system will include drywells in the 26th Street Parking Facility (Phase 1) and an infiltration trench on the beach (Phase 2), if needed.
The Beach Cities Enhanced Watershed Management Program (EWMP) identified the Manhattan Beach Stormwater Infiltration Project as the highest priority capital project to reduce bacterial, trash, and debris discharges into South Santa Monica Bay from the storm drain system in alignment with the California Regional Water Board’s Municipal Separate Storm Sewer System (MS4) Permit mandate.
On April 20, 2020, the City Council awarded a Professional Design Services Agreement to CWE for $198,286 to perform the Manhattan Beach Stormwater Infiltration Project Feasibility Study.
On February 15, 2022, the City Council approved an amendment to the Professional Design Services Agreement to CWE for $1,236,050 to perform engineering design, grant administration, and bidding assistance for the Project. The Project is currently in the early design phase.
DISCUSSION:
The Proposition 1 Grant will provide supplemental grant funds up to approximately $8.5 million from the State Water Resources Control Board for the 28th Street Stormwater Infiltration Project.
In order to accept and utilize these grant funds, City Council must adopt a resolution designating a representative of the City who is authorized to enter into a Funding Agreement with the State Water Resources Control Board and administer the grant.
The attached Resolution authorizes the Public Works Director to sign the Agreement and any subsequent administrative amendments, if necessary, due to minor variations and/or adjustments to the terms and conditions therein.
The Resolution also authorizes the Public Works Director to conduct all matters necessary for grant administration of the project as the City’s agent to negotiate, execute and submit all grant related documents including, but not limited to, applications, payment requests, etc. for the completion of the project.
PUBLIC OUTREACH:
Public outreach efforts were conducted during the fall of 2020 that included residents of
Manhattan Beach (advertisement in The Beach Reporter), the Surfrider Foundation, the Bay Foundation, Heal the Bay, and Supervisor Hahn’s Office, and the City’s Sustainability Task Force. All entities have been supportive of the project. Further outreach will be conducted as the design of the project progresses.
ENVIRONMENTAL REVIEW:
The City has reviewed the proposed activity for compliance with the California Environmental Quality act (CEQA) and has determined that the grant application submittal activity is not a “Project” as defined under Section 15378 of the State CEQA Guidelines; therefore, pursuant to Section 15060(c)(3) of the State CEQA Guidelines the activity is not subject to CEQA. Thus, no environmental review is necessary.
LEGAL REVIEW:
The City Attorney has reviewed this report and determined that no additional legal analysis is necessary.
ATTACHMENT:
1. Resolution No. 22-0065