TO:
Honorable Mayor and Members of the City Council
THROUGH:
David N. Carmany, City Manager
FROM:
Tony Olmos, Public Works Director
Elroy Kiepke, Interim City Engineer
SUBJECT:Title
Progress Payment No. 1 in the Net Amount of $61,962.80 to Miramontes Construction Co., Inc. for the 2012-2015 Rehabilitation of Sewer Manholes Project.
APPROVE
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Recommended Action
RECOMMENDATION:
Staff recommends that the City Council approve progress payment No. 1 of $65,224.00 to Miramontes Construction Co., Inc. for the 2012-2015 Rehabilitation of Sewer Manholes Project. 95% ($61,962.80) will be released immediately and 5% ($3,261.20) will be retained and released after project completion.
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FISCAL IMPLICATIONS:
Sewer Enterprise Funds in the amount of $300,000 have been appropriated by City Council for this project. Please see Attachment 1, Tables 1 and 2 for budget, anticipated expenditure and progress payment details in tabular format.
BACKGROUND:
This project is a result of the Wastewater Master Plan completed in 2010. The consultant inspected 2,031 sewer manholes and identified that 60 manholes were in need of repair and rehabilitation. Staff has developed a maintenance program and has merged all recommended repairs through 2015 into one project for economic benefits gained by the City.
The 2012-2015 Rehabilitation of Sewer Manholes Project includes the rehabilitation, repair and/or replacement work on 59 manholes. One (1) manhole will be removed and replaced. Two (2) manholes will have manhole frames and covers replaced. Eight (8) manholes will have concrete flow channels repaired. Sixteen (16) manholes will be lined with a long-lasting, spray-on interior lining and thirty-three (33) manhole frames and covers will be replaced on manholes located on Sepulveda Boulevard.
On May 7, 2013, City Council authorized the City Manager to:
1. Award a construction contract in the amount of $171,124 to Miramontes Construction Co., Inc. for the 2012-2015 Rehabilitation of Sewer Manholes Project;
2. Approve additional construction work, if necessary, in an amount not-to-exceed $17,000 (10%);
3. Execute a professional engineering services contract with Wallace & Associates Consulting, Inc. in an amount not-to-exceed $48,824 for construction management and inspection services;
4. Authorize the City Manager to approve additional construction inspection work, if necessary, in an amount not-to-exceed $5,000.
DISCUSSION:
Construction started on August 12, 2013. Because the manholes are scattered around the City the Contractor is required to establish a schedule of location that he intends to work and then distributes notices to the area residents so that the residents understand the work that is being performed.
Nineteen of the sewer manholes are located in Sepulveda Boulevard and will require a permit from the California Department of Transportation which will require significant traffic control while the work is being performed. The Contractor has obtained his permit and is holding the preconstruction meeting with Caltrans this week.
Project Schedule
The contract includes 90 working days to complete the work. Completion is anticipated by October of 2013.
Attachments:
1. Tables 1 and 2 - Budget, Expenditures and Contract Payments
2. Map of FY 2012-2015 Rehabilitation of Sewer Manhole Project
3. Progress Payment 1 from Miramontes Construction Co., Inc.